Velvet Caviar · 19 hours ago
Executive Personal Assistant
Brooklyn, NY
Full-time
Hybrid
Mid Level
$75K/yr - $110K/yr
3+ years expVelvet Caviar is a leading lifestyle and tech accessories brand seeking a dynamic Executive Personal Assistant to support the CEO and Founder. The role involves high-level executive support, personal assistance, and creative collaboration, managing calendars, travel, and social media presence.
Consumer ElectronicsE-CommerceElectronics
Responsibilities
Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
Oversee inbox management; draft responses and flag priority items
Attend meetings, take notes, and manage follow-up action items
Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
Act as a gatekeeper, managing the CEO’s time and workload effectively
Coordinate domestic and international travel (including arrangements for her small dog)
Send and arrange vendor and personal payments on behalf of CEO
Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity
Offer creative input for event outfits, content shoots, and personal brand moments
Source, pick up, and return items for content, events, and daily needs
Manage closet organization and resale (e.g., Postmark listings)
Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion
Maintain the CEO’s office space and household organization and logistics
Assist with CEO’s small dogs, as needed (must be dog-friendly)
Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)
Handle expense reports, reimbursements, and bill payments
Organize personalized gifting and coordinate events
Help plan and coordinate company events and special projects
Support internal creative initiatives and cross-functional priorities
Anticipate the CEO’s needs and proactively look around corners for solutions
Qualification
Required
3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments
Based in NYC with deep familiarity navigating the city
Comfortable managing both professional and personal tasks with professionalism and care
Prior experience supporting social media or a personal brand is a strong plus
Must love dogs and be flexible to assist as needed
Available for occasional evening/weekend needs based on CEO's schedule or travel/events
Highly organized, detail-obsessed, and thrive at managing chaos with calm
A natural problem solver who's proactive and solutions-oriented
A strong communicator — professional, clear, and personable
Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok
Fashion-forward and social-media fluent with a sharp eye for aesthetics
A team player with positive energy who's service-minded and discrete
Someone with a valid driver's license who can confidently navigate NYC
Preferred
Have experience with small-business operations or startup environments
Have a background or interest in fashion, beauty, or influencer marketing
Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips
Benefits
Competitive salary + performance-based bonuses
Nice office located at the Brooklyn Navy Yard
Hybrid schedule with 1-2 days a week in office
PTO Days + Specified National Holidays Off
Health Insurance coverage + other benefits
Quarterly team events and or retreats
Company
Velvet Caviar
Velvet Caviar is an eCommerce platform that offers phone cases, AirPods, MacBooks, watch bands, and accessories products.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Michelle Aran
Chief Executive Officer
Recent News
Company data provided by crunchbase