Princeton University · 2 weeks ago
International Internship Program Coordinator
Princeton, NJ
Internship
Onsite
Intern, Mid Level
$63K/yr - $76K/yr
3+ years expPrinceton University is seeking an International Internship Program Coordinator to support the International Internship Program (IIP) activities. The role involves advising undergraduate students, managing contracts and agreements, coordinating data and documents, and providing administrative support for events and payments.
AlumniEducationHigher EducationUniversities
Responsibilities
Assist and support IIP Director and team in all aspects of the selection and placement process, including updating materials in GPS, responding to routine student and partner inquiries, database management and the preparation of pre-departure materials
Manage and track student requirement compliance ensuring all students complete necessary forms, surveys, and meetings throughout the program cycle including check-in attendance with advisers and submission of mid-program snapshots, final evaluations (using Qualtrics and Google docs), virtual posters, and donor letters where applicable
Work closely with the Director to prepare annual drafts of third-party provider agreements to ensure compliance with the University policy and program stipulations
Manage the agreement negotiation workflow and maintenance of database containing timeline, payment and other program logistics
Process all necessary payment including invoices, awards, and reimbursements, as well as entering all student awards using the Student Activities Funding Engine
Track and coordinate IIP payments and awards
Work closely with the team on exporting, and reporting on specific data whether it’s for reports, updating GPS, tracking payments in Prime, including working with the data workflow
Liaise with Finance and Treasury to troubleshoot payments for student awards and third-party provider payments
Plays a lead role in the general administration and oversight of all IIP events included but not limited to: arranging catering and other supplies; reserving rooms; helping to publicize events, providing technological assistance and on-site logistical set up for all IIP events
Attend IIP events and assist with moderating information sessions, pre-departure orientations, collecting and distributing necessary materials to students and other logistical support
Efficiently use Mailchimp and Canva to draft newsletters, reports and other digital marketing materials
Qualification
Required
Bachelor's degree or relevant working experience
3- 5 years of experience in a fast-paced administrative role dealing with sensitive information, preferably in higher education
Proven record of excellent administrative organizational skills
Outstanding accuracy of work and impeccable attention to detail
Ability to multi-task and adapt to different yet overlapping timelines, especially during peak times of the year; strong time and project management skills
Excellent technological skills: Proficiency with standard office software (word processing, advanced Excel: spreadsheet data management, pivot tables/Tableau, presentation software, desktop publishing software)
Excellent customer service and communications skills, both oral and written
Ability to communicate effectively in interpersonal and formal large-group settings
Previous experience and a passion for event management; and impeccable organizational skills to oversee both small and large scale events
Understanding and appreciation of diverse cultures and support for historically marginalized groups, both domestically and abroad
Ability to exercise good judgment and discretion in dealing with sensitive matters including excellent interpersonal skills and high degree of professionalism and initiative in interacting with diverse groups and offices
Ability to work some evenings and weekends as needed
Preferred
Knowledge of one or more languages other than English; experience living, studying or working abroad
Proficiency with social media and familiarity with Canva and/or enjoys designing marketing and program promotional materials and prior editorial experience preferred
Prior experience with office systems including Peoplesoft and Terra Dotta; willingness to learn other data management systems
Benefits
Comprehensive benefit program to eligible employees
Company
Princeton University
Princeton University is a private Ivy League university that offers a variety of master’s degrees and Ph. D.s.
5001-10000 employees
H1B Sponsorship
Princeton University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (301)
2024 (220)
2023 (218)
2022 (172)
2021 (207)
2020 (193)
Funding
Current Stage
Late StageTotal Funding
$11.44MKey Investors
US Department of EnergyAlfred P. Sloan FoundationNational Institute of Allergy and Infectious Diseases
2024-06-06Grant· $2M
2023-08-14Grant
2022-02-15Grant· $5.5M
Leadership Team
Amy Robinson Sterling
Executive Director, Eyewire
Anne-Marie Maman
Founding Director - Princeton Entrepreneurship Council
Recent News
2026-01-09
2026-01-07
2025-12-28
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