Administrative Assistant - Marketing jobs in United States
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Populous ยท 2 months ago

Administrative Assistant - Marketing

positionKansas City, MO
timeFull-time
remoteOnsite
seniorityMid, Senior Level
date5+ years exp

Populous is a global design firm focused on creating memorable civic, sports, and entertainment buildings. They are seeking an Administrative Assistant to support Leadership in the Marketing Department, handling scheduling, invoicing, and various administrative tasks.

ArchitectureEvent ManagementFacilities Support ServicesSportsSustainability

Responsibilities

Schedule meetings and maintain calendars and prepare and submit expense reports for Marketing Leadership
Schedule regular and ad hoc department meetings, ordering food/supplies, securing locations, and coordinating schedules of attendees as needed
Gain leadership approval for all marketing invoices and process with Finance
Assist and coordinate responsibilities for Populous online store
Manage the info@populous.com email account routing requests to the proper recipient
Schedule monthly headshot photoshoots for Kansas City office
Support the administrative needs of Marketing Leadership on assigned projects including shipping packages, booking travel, and arranging meals for client meetings
Support rotation of reception desk during breaks and vacations

Qualification

Microsoft OfficeNewformaAdministrative experienceMulti-taskingCommunication skillsProblem-solvingTime managementDetail-orientedOrganizational skills

Required

Outstanding communication skills and team-oriented mindset that encourages effective collaboration
Positive and professional attitude, resourceful nature, and excellent problem-solving capability
Detail-oriented, organized, learns quickly and adapts to new responsibilities
Ability to effectively manage sensitive and confidential information
Ability to anticipate and proactively prepare for what is needed by team leads
Highly self-motivated and capable of thriving in a fast-paced, deadline-driven environment
Proven administrative, time management, and multi-tasking skills
Proficiency in Microsoft Office programs required, particularly Word and Excel
An accredited degree in a related field or commensurate work experience within an office environment supporting a team
5+ years of Administrative Assistant experience is preferred

Preferred

5+ years prior Administrative Assistant experience supporting a team in an office environment, preferably in an architecture or engineering firm
Prior experience in Newforma preferred

Benefits

Professional & Personal Development Programs
Summer Hours
On-Site Gym (Dallas/KC)
Paid Architect Licensure & Certifications Exams
Wedding Pay
Charitable Match Program
Market Leading Wellness Health and Welfare Benefits
Medical, dental and vision coverage
401k
FSA/HSA
Paid time off
Continuing education benefits

Company

Populous

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Populous provides design services for sports facilities.
dateFounded in 1983
location
Kansas City, Missouri, USA
people-size1001-5000 employees
web-link
https://populous.com/

Funding

Current Stage
Late Stage
Total Funding
unknown
Key Investors
Providence Equity Partners
2023-10-17Private Equity

Leadership Team

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Kevin Hagan
Chief Financial Officer & Treasurer / Senior Principal
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Zachary Rudman
Chief Legal Officer/Senior Principal
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Recent News

Sports Business Journal
Populous launching real estate consultancy
2026-01-08
Sports Business Journal
Sports Business Daily: Executive Transactions - January 7, 2026
2026-01-08
PR Newswire
Populous Introduces Real Estate Strategy, Welcomes Industry Leader Cary Hirschstein
2026-01-07
Company data provided by crunchbase