Proskauer Rose LLP · 9 hours ago
Legal Executive Assistant
Chicago, IL
Full-time
Hybrid
Mid, Senior Level
$75K/yr - $100K/yr
5+ years expProskauer Rose LLP is a leading law firm known for its pragmatic and business-savvy approach, representing major organizations globally. They are seeking a Legal Executive Assistant to support lawyers in various legal departments, assist in litigation processes, and manage administrative tasks efficiently.
Financial ServicesInformation TechnologyLegal
Responsibilities
Support lawyers in the Firm’s legal departments, as a part of legal support team model
Assist attorneys in the litigation department in all phases of litigation including, motion practice, discovery, trial and post-trial
Assist with accurately editing and formatting of documents/pleadings, including motions and supporting memoranda, subpoenas, deposition notices, discovery requests and responses, affidavits, answers and agreements
Preparing and processing electronic filings in federal and state court
Assist in all phases of pre-trial activities including preparation of witness binders, organizing trial exhibits and coordinating depositions
Maintain and organize the case files
Monitor docket calendar and coordinate service of filings
Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel arrangements
Coordinate attorney travel schedules, transportation, and accommodations
Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
Build client relationships by courteously communicating with clients and co-workers
Work as part of a secretarial team and provide assistance to attorneys
Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc
Demonstrate the highest level of confidentiality with client and attorney information
Prepare expense reports via Chrome River system and submit as appropriate
Enter attorney time and review entries in Intapp
Liaise with Client Operations team for Partner billing matters
Prepare correspondence, client materials, and presentation materials
Other projects and duties as assigned
Qualification
Required
Bachelor's Degree
5-10 years of administrative legal experience working within a litigation practice
Comprehensive knowledge of the litigation practice, including e-filing in local and state courts; federal filing experience required
Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software
Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
Multi-task and manage priorities effectively
Discretion when dealing with confidential matters
Exceptional follow-up and follow-through skills
Available to work overtime as needed
Company
Proskauer Rose LLP
Clients turn to Proskauer when a matter demands excellence and innovation.
1001-5000 employees
H1B Sponsorship
Proskauer Rose LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (20)
2024 (11)
2023 (9)
2022 (13)
2021 (10)
2020 (13)
Funding
Current Stage
Late StageLeadership Team
J
James Howe
Partner
Jay Tai
Partner / Former Member, Executive Committee
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