Meriton · 3 months ago
Accounts Payable Expense Specialist
Irving, Texas
Full-time
Onsite
Entry, Mid Level
2+ years expMeriton is a national team of experts driving HVAC innovation through a network of high-performing companies. The Expense Program Specialist is responsible for the day-to-day administration of Meriton’s Travel & Expense and Corporate Card programs, ensuring accurate processing of reports and transactions while providing operational support to employees across all business units.
ConstructionIndustrial EngineeringIndustrial ManufacturingManufacturingMechanical Engineering
Responsibilities
Review and process employee expense reports for accuracy, proper coding, receipt attachment, and policy compliance
Verify approval routing and ensure adherence to T&E limits and business justification standards
Process reimbursements within defined SLAs and confirm GL posting accuracy in Microsoft D365 F&O or expense management platforms
Identify and resolve exceptions such as duplicate expenses, missing receipts, or unapproved submissions
Reconcile monthly card statements and ensure all transactions are matched to approved expense reports
Monitor unsubmitted or delinquent card transactions and follow up with cardholders to ensure timely resolution
Support card issuance, limit adjustments, and closure requests in coordination with the card issuer and Treasury
Track and document misuse or non-compliance cases for escalation to the Supervisor
Serve as the first point of contact for employees regarding T&E policies, system navigation, and card program questions
Provide guidance on expense submission best practices and policy interpretations
Respond to helpdesk or case management tickets within SLA
Escalate complex inquiries to the Supervisor or relevant departments (HR, Payroll, Tax)
Maintain daily and monthly logs of processed expense reports, exceptions, and reimbursement cycles
Assist with reconciliation between card system data, expense reports, and D365 GL postings
Prepare audit samples, documentation, and evidence for internal or external reviews
Support Power BI data entry and validation for compliance metrics and SLA dashboards
Identify recurring errors or employee training needs; propose updates to policy FAQs or self-service tools
Participate in system testing (UAT) and change management initiatives for expense platform enhancements
Document process improvements and update work instructions or SOPs as required
With AP Operations: Ensure reimbursement postings align with invoice and payment workflows
With Treasury: Support card funding, payment cycles, and bank reconciliation activities
With Vendor Master & Controls: Coordinate validation of card vendor data or exceptions tied to GL coding
With HR & Payroll: Align on employee status updates and reimbursement processing timelines
With AP Technology & Transformation: Provide feedback on system usability, automation enhancements, and dashboard accuracy
Qualification
Required
Associate or Bachelor's degree in Accounting, Finance, or Business preferred
2–4 years of experience in Accounts Payable, Expense Management, or Shared Services environments
Familiarity with expense platforms (Concur, D365 Expense, SAP, or equivalent)
Strong understanding of expense and card policy compliance requirements
Excellent attention to detail, organization, and communication skills
Comfortable working in a fast-paced, deadline-driven environment
Proficiency in Excel; Power BI exposure preferred
Company
Meriton
Meriton is a manufacturer of mechanical engineering devices used to help in construction.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jerry Braun
Chairman & CEO
Melinda L.
Chief Financial Officer
Recent News
2025-08-13
Company data provided by crunchbase