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Virginia Tech · 2 months ago

Administrative & Fiscal Assistant - Isle of Wight

Isle of Wight, VA

Part-time

Onsite

New Grad, Entry Level

$18/hr - $22/hr

Virginia Tech is a comprehensive land-grant institution dedicated to knowledge, discovery, and creativity. The Administrative & Fiscal Assistant will provide excellent customer service and administrative support, handling fiscal and business functions, and assisting with grant-related paperwork and logistics.

EducationHigher EducationUniversities

Growth Opportunities

No H1B

Responsibilities

Provide excellent customer service and administrative support to unit faculty and staff

Address routine and nonroutine fiscal issues

Independently respond to requests for information or materials by phone, electronically, or in person

Preparing and processing purchasing, accounting, and travel reimbursements in various systems

Oversee fixed assets and key control records

Maintain accurate timely expense reports

Preparation of monthly reconciliation of budget reports for the unit

Work both independently and collaboratively

Serve as Continuity of Operations Plan (COOP) coordinator

Complete special projects and other duties as assigned

Assist unit offices with managing grant related paperwork and logistics

Assist with writing, editing and disseminating communication documents and posts

Qualification

Administrative supportAccounting principlesCustomer serviceExcel databasesBannerGrant managementCommunication skillsInterpersonal skillsTime management

Required

Training/experience in performing tasks that support the operation of a professional office environment

Demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet

Strong communication and interpersonal skills

Ability to prioritize and manage time effectively for prioritizing multiple tasks

Experience performing technical duties such as reviewing and processing procurement transactions

Ability to perform monthly reconciliations

Ability to process accounts receivable and payable transactions with accuracy to comply with university policy, state and federal regulations

Preferred

Previous administrative support experience

Demonstrated experience maintaining accounts and personnel records

Ability to comply with policies and procedures with little supervision

Strong knowledge of accounting principles

Experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles(GAAP)

Experience with grant management

Experience in a Cooperative Extension, college, or university setting

BS degree in an applicable discipline