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AFSCME · 2 months ago

Office Assistant IV

Washington, DC

Full-time

Onsite

Senior Level

5+ years exp

AFSCME is seeking an Office Assistant IV to provide advanced clerical and administrative support for the Political Action Department. The role involves a variety of office support tasks, including budget tracking, meeting planning, and communication management, while requiring strong organizational skills and attention to detail.

AssociationNon Profit

Responsibilities

Office support tasks including sorting and delivering mail, answering department main phone line, scanning, copying, electronic filing, office supply ordering, payment and purchase order processing, processing staff time off and business card requests

Edit, format, and distribute department communication from the department’s management team to internal and external distribution lists

Update department staff contact materials and email groups. Maintain the Affiliate Political and Legislative Directors contact list. Create online survey forms

Act as a backup to the Administrative Assistant

Assist management and staff with travel authorizations, travel arrangements, and expense reporting

Support calendar and scheduling for management team to include in person and virtual meetings via Teams, Zoom, and other similar technology. Assist with logistics, supplies, and creation of materials for meetings and conferences

Assist with training new staff and apprentices on calendar coordination, travel and advance forms, time and attendance submission, and other office procedures

Assist with training and meeting coordination with department managers and staff

Maintain tracking spreadsheets for department budgets, contracts, off-site storage, and staff completion for various yearly reports

Provide administrative/organizational support for the department’s “Get Out the Vote” (GOTV) activity and other major department efforts

Perform other related duties as assigned