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Inland Regional Center · 2 months ago

Vendor Data Specialist 1 for the Vendorization Department

San Bernardino, CA

Full-time

Hybrid

New Grad, Entry Level

$18.83/hr - $26.50/hr

Inland Regional Center is seeking a Vendor Data Specialist 1 for their Vendorization Department. The role involves maintaining vendor records, processing documentation requests, and ensuring compliance with insurance requirements under the direction of the Vendorization Manager.

Non ProfitPublic RelationsSocial Assistance

Responsibilities

Process incoming and outgoing mail as directed by the Manager; dates and times vary depending on the need of the unit

Maintain electronic vendor scanning into scanning system under vendor files as directed. Adhere to established quality control processes to ensure accuracy and legibility of scanned vendor file records in accordance with biennial records retention. Review spreadsheets as assigned for biennial records retention checking

Process documentation requests from other units and put into Teams channels or messages, importing to Microsoft Teams as needed

Maintain insurances, licenses, and Cardiopulmonary Resuscitation (CPR) in VSN, Sandis, UFS, Atlas, as per manager instructions

Verify insurance instructions based on Inland Regional Center’s Board of Director’s service provider insurance requirements, making sure the most up to date requirements are met. Work with insurance companies, vendors, and providers for the most up to date insurance information as appropriate with Title 17 regulations per vendor type

Performs data entry and maintenance of the Uniform Fiscal System (UFS) vendor files, VSN tracker and Atlas program as directed by Manager

Assist the Vendorization Manager maintain the Service Provider Directory Portal by verifying information on emails/documentation sent from Vendorization Manager, adding information into VSN, and scanning into the vendor’s file

Attend training sessions as required. Update knowledge through readings, briefings, meetings, emails, and trainings by researching regulations, Department of Developmental Services (DDS) technical bulletins and regional center compliance review policies. Vendorization Manager will also provide documentation to all staff

Drive vehicle or travel to other offices or locations as needed

Assist Vendorization manager with checking business entities every 6 months

Assist Vendorization manager with unutilized rates in the rate table by running New Generation Software (NGSeports to identify them. Assist Vendorization manager with 24-month non-utilization reports

Performs as a team player, contributing to the harmony and wellbeing of the team as well as the community while respecting others. Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team

Use office equipment appropriately and report the need for any repairs. Keep work area neat and orderly. Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.

Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms

Handles change well and are flexible and adaptable in dealing with interruptions, new priorities, and new assignments

Maintain good attendance and punctuality

Good verbal and written communication skills

Keep manager informed of pending work, work in progress and problems encountered

Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements

Assure that consumers’ rights and dignity are maintained in the provision of services

Perform different or additional work as assigned

Qualification

Microsoft Office SuiteData entryComputerized record systemsAdobe PDFBilingualOrganizedDetail orientedCommunication skills

Required

High school diploma

Demonstrated ability to type 45 wpm; 10-key entry proficient

Computer knowledge and experience with Adobe PDF and Microsoft Office Suite (Excel, Word, Outlook)

Experience with maintaining computerized record systems

Must be organized and detail oriented

Ability to follow oral and written direction

Full use of an automobile, possession of a valid California driver's license and liability insurance for the minimum amount prescribed by law or ability to provide for independent transportation. Must have and maintain a safe driving record