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Inland Regional Center · 2 months ago

Vendor Data Specialist 2 for the Vendorization Department

San Bernardino, CA

Full-time

Onsite

Entry Level

$24.04/hr - $33.82/hr

2+ years exp

Inland Regional Center is seeking a Vendor Data Specialist 2 to assist in the vendor approval process under the direction of the Vendorization Manager. The role involves maintaining vendor files, reviewing documentation, and providing technical assistance to service providers and regional center staff.

Non ProfitPublic RelationsSocial Assistance

Responsibilities

Work with assigned ResQ (internal ticketing request system) requests for vendor applications of new service providers, and update, retain, and maintain vendor files with information to retain from vendors

Email service providers the vendor application that corresponds with their type of services being provided or requested

Retain documentation from service providers and review all documentation before approval or denial of Vendorization

Work with Department of Developmental Services (DDS) specific forms, DDS mandated forms, IRS mandated forms and mandated regulations for regional centers

Confer with applicants and existing service providers to explain and/or interpret regulations and regional center policies, documentation interactions and transactions

Assist individuals/entities applying for Vendorization, obtain additional information and resolve discrepancies within the application and documentation

Confirm final approval or denial of the Vendorization applications with Vendorization manager. Input approved vendor into system

Provide technical assistance to internal and external vendors, consumers, families, regional center staff

Confirm and verify service provider rates following DDS mandates, statewide median rates, contracted rates, department of public health rates, Medi-Cal rates, and/or usual and customary rates with Vendorization manager

Calculate/prorate and update computerized vendor rate records and update retro rates folder utilizing scripts and documentation once approved by Vendorization Manager

Update insurance, licenses, vendor information in UFS, VSN, SANDIS, and Atlas

Retain CPR documentation from vendors every two years or when vendor changes are made and/or updated. Update UFS, VSN, SANDIS, and Atlas, as well as scan documentation into internal database

Complete spreadsheet work for cleanup of vendor files and maintenance of records per biennial records retention for DDS

Assist the Vendorization Manager maintain the Service Provider Directory Portal by verifying information on emails/documentation sent from Vendorization Manager, reviewing documentation, retaining corrections and documentation as needed to assist with the approval or denial of Vendorization for Service Providers, adding information to all systems as needed to update information and adding new vendorizations, and scanning into vendor files

Scan and import any documentation worked on in the AEX scanning system with accuracy

Update knowledge through readings, briefings, meetings, emails, and trainings by researching regulations, DDS technical bulletins, and regional center compliance review policies. Vendorization manager will also provide documentation to all staff

Perform as a team player, contributing to the harmony and well-being of the team

Drive vehicle and possibly travel to other locations as needed

Use office equipment appropriately and keep it in good repair. Keep the work area neat and orderly. Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan

Qualification

Maintaining computerized record systemsAdobe PDFMicrosoft Office SuiteBilingualOrganizedFollow directionDetail oriented

Required

High school diploma

Two years' work experience in office clerical work or related work experience

Experience with maintaining computerized record systems

Demonstrated ability to type 45 wpm; 10-key entry proficient

Computer knowledge and experience with Adobe PDF and Microsoft Office Suite (Excel, Word, Outlook)

Must be organized and detail oriented

Ability to follow oral and written direction

Full use of an automobile, possession of a valid California driver's license and liability insurance for the minimum amount prescribed by law or ability to provide for independent transportation

Must have and maintain a safe driving record