Cozen O'Connor · 2 months ago
ARC Legal Assistant
Santa Monica, CA
Full-time
Onsite
Mid, Senior Level
5+ years expCozen O'Connor is one of North America's fastest-growing law firms, known for its commitment to action and tangible results. The ARC Legal Assistant plays a pivotal role in ensuring the smooth functioning of the firm, serving as the first point of contact for clients and managing various administrative tasks critical to operational efficiency.
ConsultingGovernmentLegal
Responsibilities
Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media
Prepares new client and/or new matter forms
Prepares expense reports and check requests
Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal
Prepares and handles documents for E-Filing
Inputs critical dates and deadlines into Firm’s electronic docketing system
Schedules Depositions and Mediations
Provides efficient workflow including the duplication, printing, mailing, and merging of documents
Proofreads all work for accurate content and context
Prepares and maintains client and office files both in electronic and paper filing systems
Liaises with third party vendors when necessary to coordinate services
Communicates with clients (via phone or email)
Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software
Schedules and coordinates meetings and conferences, including greeting client and distribution of material
Qualification
Required
Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required
Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook
Technical legal writing and memo/letter creation required
Experience with local State and Federal Court Rules for E-Filings, including agencies such as the EEOC and NLRB
Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions
Experience with electronic Document Management Systems (iManage preferred) required
Excellent document processing skills, typing skills, proof-reading skills and high level attention to detail required
Ability to manage multiple tasks and projects as work comes in and information is supplied
High degree of resourcefulness and problem-solving acumen
High School Diploma or equivalent experience required; College degree preferred
Ability to work overtime is required
Preferred
5-10 years of legal or related experience is preferred
College degree preferred
Company
Cozen O'Connor
Cozen O'Connor is a full-service firm with nationally recognized practices in litigation, business law, and government relations.
1001-5000 employees
H1B Sponsorship
Cozen O'Connor has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (1)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Brian Gillam
COO
Erin Bushnell
Chief Human Resources Officer
Recent News
The Philadelphia Inquirer
2026-01-19
bloomberglaw.com
2025-11-11
Company data provided by crunchbase