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NEOGOV · 3 months ago

Administrative Operations Coordinator

UCMO - Warrensburg, MO

Full-time

Onsite

Entry Level

$18.25/hr - $18.25/hr

2+ years exp

NEOGOV is seeking an Administrative Operations Coordinator at the University of Central Missouri. The role involves providing administrative support and coordination for various programs, including statewide surveys and crisis management, while ensuring compliance with grant requirements and operational efficiency.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Serve as the Administrative Operations Coordinator under the administrative guidance of the Assistant Director and Senior Director of the Missouri Safety Center

Provide coordination of the following programs: Statewide Surveys, Law Enforcement Liaison

Provide administrative backup support for the following: Financial Operations Coordinator

Support the Crisis and Disaster Management (CDM) program under the direction of the Senior Director

Coordinate the Center’s Statewide Survey Programs:

Coordinate state and national survey programs for various statewide projects in support of the Assistant Director

Support Assistant Director in development/design of research methodology, protocol, and survey instrumentation

Coordinate temporary staff used in the survey programs including recruiting, hiring, training, scheduling and monitoring progress at the direction of the Assistant Director

Monitor grant budgets and report back to Assistant Director

Ensure operational compliance with all grant requirements and reporting

Continually monitor and evaluate programs to ensure compliance with all authorities

Responsible for computer program applications used in data analysis

Prepare and oversee for submission; monthly, quarterly and annual reports as required

Responsible for annual grant submissions to ensure continued funding of programs, under the direction of Assistant Director

Complete required reports for compliance with grant authority, Center, and University guidelines

Provide program analysis and participate in strategic and long-range planning of future programming

Responsible for the timely and accurate submission of all reimbursement documents for Temp Employees

Continuously monitor programs and evaluations for improvement

Coordinate the State’s Law Enforcement Liaison program:

Responsible for the administration of the State’s Law Enforcement Liaison programs including all grant related activities through a federal grant with the MoDOT-Highway Safety and Traffic Division under the direction of the Assistant Director

Supervise three state Law Enforcement Liaison’s under the direction of the Assistant Director

Monitor grant budgets and report back to Assistant Director

Ensure operational compliance with all grant requirements and reporting

Prepare and complete submissions; monthly, quarterly and annual reports as required

Responsible for annual grant submissions to ensure continued funding of programs

Complete required reports for compliance with grant authority, Center, and University guidelines

Maintain LEL equipment inventory

Assist with creation of promotional/operational items including process manuals and STEM handbook

Provide program analysis and participate in strategic and long-range planning of future programming

Responsible for the timely and accurate submission of all reimbursement documents for LEL’s

Continuously monitor programs and evaluations for improvement

Assist with other activities as needed

Provide back-up to the Financial Operations Coordinator:

Provide billing, invoicing, and vouchering assistance on all grant-related and non-grant activities

Provide back-up assistance with deposits and other financial activities

Provide back-up for expense reporting support for all Missouri Safety Center programs

Other support as needed

Support the Crisis and Disaster Management program (CDM):

Provide administrative support for the CDM program

Responsible for CDM email communications - review, respond, and forward as necessary

Responsible for mail, supply ordering, copies, recruitment literature and program promotional items

Maintain appropriate designated databases of information about CDM, including but not limited to adjuncts contracts, course progress in conjunction with the CDM coordinator and Sr. Director/Chair

Maintain files

Monitor and assist with special projects

Assist Students and customers who request information and wish to enroll in CDM courses

Assist Senior Director/Chair with other operations and special projects

Qualification

Administrative supportBudget managementData analysisGrant complianceTeam coordinationCommunication skillsOrganizational skills

Required

High school diploma or equivalent

Two (2) years administrative support required

One (1) year of budget experience required

Preferred

Associate's degree preferred

Office administration, Business, or related field, preferred

Benefits

Health, dental, vision, life insurance, AD & D, long-term disability

3 weeks paid vacation per year

3 weeks of accrued sick leave per year

13 paid holidays

Retirement

Generous education assistance for an employee, spouse and dependent children taking classes at UCM

30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university

Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan

Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents

Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university

Available Health and Dependent Flexible Spending Accounts

University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage

Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year

The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years

The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus

An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life

UCM offers an Employee Discount Program through Working Advantage