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Westcliff University · 2 months ago

Payroll Adminstrator

Irvine, CA

Full-time

Onsite

Entry, Mid Level

Westcliff University is a leader in innovative global education, respected for its transformative programs and initiatives. The Payroll Administrator will manage payroll processing, benefits administration, and ensure compliance with payroll laws while serving as the primary point of contact for payroll inquiries.

Higher Education

Responsibilities

Prepare, review and submit payroll based on a bi-weekly schedule for all US and Canadian employees (salaried and hourly); ensuring accuracy, timeliness of all changes, and in compliance with external regulations

Handle benefits administration, enrollments, midyear changes, audits, open enrollment, day-to-day benefits inquiries, claims resolution, terminations, beneficiaries processing, disability, accident and death claims, LOA and worker's compensation program

Input and process 401(k) initial enrollment, deferral changes and loans, creating and downloading reports as necessary to audit transactions

Manage and review non-exempt employees’ time cards and gather appropriate approvals

Serve as the primary point of contact for all payroll related inquiries and requests

Investigate and resolve discrepancies in payroll

Set up new payroll states and localities as needed; ensure required tax filings are completed appropriately

Set up payroll calculations, deductions, insurance coverage, wage garnishments, tax filings, child support, etc

Prepare employee wage summaries of earnings, taxes, deductions, leaves, retirement savings and benefits, as needed

Train facility business office managers, and leaders on payroll/timekeeping and approval procedures

Train new employees on payroll/timekeeping procedures

Oversee benefit enrollment, perform monthly bill reconciliation, assist with annual enrollment, etc

Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices

Lead quarterly and annual audits by providing records and documentation to auditors for workers compensation, 401K, 1095-C, 941, forms 5500 and all other payroll related audits

Advises and informs employees of changes and developments related to benefits including eligibility, coverage, and provisions

Interacts and coordinates with benefits broker on all benefits related activities

Receive and process payroll change information from the Human Resource Operations team to maintain employee payroll records up-to-date and accurate

Work with HR team to ensure the accuracy of employee benefit deductions

Work with payroll provider to ensure timely filing of quarterly and annual reports

Audit information for completeness and take appropriate action where needed

Accurately compute retroactive pay, partial pay, and overpayments based on input data

Assist the Finance team with month-end close processes; including but not limited to, monthly payroll and benefits provider invoice reconciliations

Work with the finance team to provide audit support and special projects

Manage the company’s COBRA administration program

Assist and coordinate annual Section 125 testing and prepare forms 5500

Perform any additional responsibilities as requested or assigned

Qualification

Payroll processingBenefits administrationCompliance with payroll lawsAudit supportTraining employeesDiscrepancy resolutionCommunication skills

Required