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NCCI · 3 months ago

Meeting and Events Coordinator

901 Peninsula Corp Cir, Boca Raton, FL 33487, USA

Full-time

Hybrid

Mid Level

3+ years exp

NCCI is a trusted source for accurate workers compensation information, committed to fostering a healthy workers compensation system. The Meeting and Events Coordinator will manage internal and customer-facing events, ensuring seamless execution and supporting internal communications initiatives.

Insurance

Comp. & Benefits

No H1B

Responsibilities

Plan and coordinate all customer meetings and events held in the NCCI conference center

Work closely with catering, telecommunications, and facilities teams to ensure seamless delivery of food, beverage, and operational support

Manage all aspects of activities related to business meetings, conferences, and special events

Responsible for venue and hotel selection, budget preparation, contract negotiations

Coordinate food and beverage services and manage audio-visual technology needs (software, applications, equipment)

Cultivate and maintain high-value relationships with all customers and vendors to ensure successful event experiences

Assist the Corporate Communications and Events team with internal communications initiatives

Support communications processes and platforms

Qualification

Meeting planningEvent coordinationContract negotiationBudget preparationAudio-visual technologyMicrosoft OfficeWritten communicationVerbal communicationTeamworkProblem solving

Required

Bachelor's Degree

3+ years of meeting and event planning experience

Detailed knowledge of site selection processes, contract negotiation, menu planning, audio visual equipment, and budget preparation and administration

Highly organized and detail oriented

Ability to handle multiple tasks under tight deadlines

Creative problem solver

Excellent written and verbal communication skills

Ability to work well in a team-oriented environment

Ability to maintain a high level of professionalism and confidentiality

Ability to communicate effectively with all levels of employees and management

Proficient with Microsoft Office products

Benefits

Competitive starting base pay plus a targeted annual performance bonus

A phenomenal work environment, with perks including an onsite café, coffee shop, game room, fitness center, and employee activities and sports leagues to participate in

Fantastic benefits package and total rewards offerings