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Hampton City Schools · 3 months ago

Administrative Secretary III

Hampton, VA

Full-time

Onsite

Mid Level

$19.06/hr - $25.73/hr

3+ years exp

Hampton City Schools is seeking an Administrative Secretary III to provide clerical and accounting support to the principal at Kraft Elementary School. The role involves managing correspondence, preparing reports, and performing various office-related financial and accounting tasks.

Primary EducationSecondary Education

Responsibilities

Provides clerical and accounting support to the principal

Plans, initiates and carries to completion clerical and administrative support activities

Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action

Screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material

Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data

Operates a computer utilizing a variety of word processing, spreadsheet, database, and presentation software to prepare correspondence, memorandum, and accounting materials

Performs a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software

Complies data for reports; gathers and interprets information from appropriate sources; may prepare information and presentation packets for use by a supervisor or coordinator

All other related duties as assigned

Qualification

Microsoft OfficeFileMaker ProClerical experienceAccounting experienceCommunication skills

Required

Requires any combination of education and experience equivalent to a high school diploma and considerable responsible accounting and clerical experience; Associate's Degree preferred

Demonstrates good communication and human relation skills

At least 3 years of experience as a secretary in an educational institution or office setting (for external candidates only)

Requires proficiency in FileMaker Pro, Microsoft Office software (Word, Excel, PowerPoint, preferably in a Macintosh environment)

Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc