Oral Roberts University · 4 months ago
Administrative Assistant
Tulsa, OK
Full-time
Onsite
Mid Level
4+ years expOral Roberts University is a Christian university located in Tulsa, Oklahoma, dedicated to developing whole leaders through a unique Whole Person education. The Administrative Assistant will provide vital support to the Graduate School of Theology & Ministry by performing various administrative secretarial duties for the Associate Dean for Academic Affairs.
E-LearningHigher EducationUniversities
Responsibilities
Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office
Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers
Disseminates instructions from the Associate Dean to students in a diplomatic manner
Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests
Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings
Assists with changes to the student, adjunct faculty handbooks, and reports
Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests
Distributes information to professors regarding policy changes/updates
Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed
Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website
Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication
Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi
Assists with evaluating Advanced Standing and transfer credits for students
Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants
Assists with setting up for new faculty i.e. office space, equipment, IT, furniture
Qualification
Required
Requires a High School diploma or GED; some college coursework preferred
Requires four (4) years secretarial experience
Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills
Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point
Requires basic knowledge of Bible truths and scriptures
Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure
An ability to learn new procedures and computer software is essential
Preferred
some college coursework preferred
Knowledge of internal operations of a university setting preferred
Company
Oral Roberts University
Oral Roberts University is a school in Tulsa.
501-1000 employees
H1B Sponsorship
Oral Roberts University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (11)
2023 (9)
2022 (2)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$2.2MKey Investors
U.S. Department of Education
2023-10-05Grant· $2.2M
Leadership Team
Michael Mathews
VP for Technology and Innovation - Chief Information Officer
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