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Charlotte-Mecklenburg Schools · 2 months ago

Substitute, Administrative Assistant

Charlotte, NC

Full-time

Onsite

New Grad, Entry Level

Charlotte-Mecklenburg Schools is seeking a Substitute Administrative Assistant to provide temporary clerical support while the regular administrative assistant is absent. The role involves performing various administrative duties, supporting stakeholders, and assisting with departmental activities under the direction of an assigned administrator.

EdTechEducationSecondary Education

Responsibilities

Adhere to all state, federal, and local laws, policies, and procedures

Perform administrative duties and support the assigned administrator or department/school in the absence of the regular administrative assistant

Support stakeholders in person, via phone, and email

Open, sort, and distribute incoming mail

Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism

Provide processing and data entry support

Assist with special programs/projects in support of department/school activities as needed

Monitor calendars and schedule meetings between internal and external stakeholders

Prepare agendas, reports, correspondence, and memorandums

Perform related work as assigned or required

Qualification

School policiesRecords preparationData entry supportEffective communicationProfessional demeanorIndependenceInitiativeConfidentiality

Required

High School diploma or equivalent required

Possess and maintain a valid Driver's License or ability to provide own transportation

Ability to maintain professional and emotional control under stress

Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor

Ability to learn and use specialized tools, equipment or software related to business needs

Ability to communicate effectively and employ positive communication skills in all settings/mediums

Ability to maintain confidentiality regarding school system business

Ability to take initiative, work independently, and exercise sound judgement

Knowledge of county and school board policies, procedures, and standards regarding school systems

Knowledge of required records preparation and maintenance

Adhere to all state, federal, and local laws, policies, and procedures

Perform administrative duties and support the assigned administrator or department/school in the absence of the regular administrative assistant

Support stakeholders in person, via phone, and email

Open, sort, and distribute incoming mail

Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism

Provide processing and data entry support

Assist with special programs/projects in support of department/school activities as needed

Monitor calendars and schedule meetings between internal and external stakeholders

Prepare agendas, reports, correspondence, and memorandums

Perform related work as assigned or required

Preferred

Clerical or administrative office support experience preferred

Equivalent combination of education and experience

Company

Charlotte-Mecklenburg Schools

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The mission of Charlotte-Mecklenburg Schools is to create an innovative, inclusive, student-centered environment that supports the development of independent learners.

Founded in 1882