Apply on Employer Site

City of Philadelphia · 2 months ago

Administrative Analyst

Philadelphia, PA

Full-time

Onsite

Entry, Mid Level

$55K/yr - $62K/yr

1+ years exp

The City of Philadelphia's Office of Innovation & Technology (OIT) oversees major IT initiatives for the city. The Administrative Analyst will assist with accounting and budget processes for IT-related purchases and services, ensuring compliance with financial regulations.

Law EnforcementNewsPublishing

Responsibilities

Prepare, examine, and analyze accounting records, and other financial reports to assess accuracy, completeness, and conformance to OIT and City of Philadelphia reporting and procedural standards

Report to the supervising Financial Manager and the Deputy CFO regarding the finances of establishment

Establish tables of financial records and assign financial transactions to the appropriate accounts

Implement, modify, and document fiscal records in the City of Philadelphia’s and OIT’s accounting/financial systems such as FAMIS, ACIS, ADPICS, CBMS, Excel and Access

Ensure OIT purchases are consistent with the City’s and OIT’s financial policies, procedures, and budgetary guidelines

Assist the IT Financial Managers in evaluating vendor proposals and quotes, ensuring scope of work and cost estimates are properly associated with corresponding budget items

Analyze trends, costs, financial commitments, and obligations to provide accurate and reliable projections for decision making by IT Financial Managers

Qualification

Accounting principlesBudget formulationFinancial administrationMicrosoft Office SuiteBasic IT knowledgeAttention to detailCommunication skillsProblem-solving skillsInterpersonal skills

Required

Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field

1 – 4 years accounting/fiscal/budget experience, preferably with the City of Philadelphia

Familiarity with the Microsoft Office Suite required

Attention to detail is critical in order to prepare and interpret a variety of financial and budgetary reports and statements

Candidate must be comfortable with basic Information Technology issues

An equivalent combination of education and experience deemed acceptable by OIT's Chief Financial Officer and/or the agency department head will also be considered. However, a bachelor's degree is required

The successful candidate must be a city of Philadelphia resident within six months of hire

Effective September 1, 2021, the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19