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Ballard Spahr LLP · 2 months ago

Senior Docketing Specialist, Patent

United States

Full-time

Remote

Mid, Senior Level

$85K/yr - $90K/yr

5+ years exp

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. The Senior Patent Docketing Specialist plays a critical role in maintaining the accuracy, integrity and efficiency of the firm’s patent docketing operations, ensuring compliance and timely updates across all patent related matters.

Legal

Responsibilities

Work with attorneys, paralegals and legal administrative assistants to ensure that patent related issues are addressed in a timely and efficient fashion

Manage and maintain U.S. and foreign patent dockets with precision, ensuring all deadlines are accurately captured, tracked and communicated

Maintain docketing databases for all domestic and foreign patent prosecution matters including accurately entering, monitoring and clearing deadlines in a timely manner as well as scanning and attaching relevant patent images

Review and determine actions and due dates from various types of communication regarding domestic and foreign patent filing (including communication with foreign correspondents), prosecution, renewal and Patent Trial and Appeal Board matters

Conduct detailed quality control checks on docket entries to ensure compliance with the practice groups and client requirements

Prepare custom reports to track issues such as open deadlines and audits of recently docketed items

Work within multiple shared docketing mailboxes daily, handling diverse correspondence from domestic and foreign patent offices

Qualification

Patent docketing experienceUSForeign patent proceduresQuality control of docket entriesManaging patent deadlinesCollaboration skillsAttention to detailCommunication skillsProblem-solving

Required

Minimum of 5-7 years of dedicated patent docketing experience across both U.S. and Foreign Prosecution

Proficient in managing all patent-related deadlines, including U.S. continuation, divisional, Provisionals, foreign filing and PCT National Phase Entries

Well versed in applying USPTO, PCT, and foreign jurisdiction rules to ensure accurate and timely docketing

Ability to perform advanced quality control of docket entries, ensuring accuracy and compliance with firm and jurisdictional standards

Strong collaboration skills to work closely with attorneys, paralegals, and vendor partners

Demonstrates ability to thrive in a fast-paced environment, balancing priorities with accuracy and efficiency

Regular and predictable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed