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NEOGOV · 2 months ago

HR Leave & Training Administrator

Battle Creek, MI

Full-time

Onsite

Mid Level

$64K/yr - $83K/yr

3+ years exp

The City of Battle Creek is seeking an HR Leave & Training Administrator to manage employee leave programs and ensure compliance with various laws and city policies. The role involves administering leave processes, managing workers' compensation claims, and supporting training programs to enhance employee understanding of legal and regulatory requirements.

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Responsibilities

Manage end-to-end leave processes for Family Medical Leave (FMLA), Sickness & Accident Leave (S&A), Paid Parental Leave and other leaves of absence, including application, certification, documentation review and approval. Provides employees with clear, timely and compassionate support throughout the leave process

Manage the city’s self-insured Workers Compensation program; enters/tracks claims, assists in insurance adjustments, coordinate care with the city’s insurance provider and claims adjuster; maintains claim logs as required by federal and state law, prepares MIOSHA and management claim and accident reports; and maintains records of losses, claims, associated expenses and premiums paid by the City

Manage coordination of health-related issues, including all employment-related physicals, requests for accommodation under ADA, disability retirements and fitness for duty evaluations

Serve as primary point of contact for employees and managers on leave eligibility, return to work protocols, medical restrictions, light duty assignments and reasonable accommodation plans

Work closely with safety and operational teams to review accident and injury reports, investigations, etc

Ensure accurate tracking of leave balances and timely updates to managers and payroll for timekeeping records. Maintain compliant documentation and records in accordance with FMLA, ADA, HIPAA, OSHA and city policy. Prepares and maintains reports on leave usage, trends and compliance metrics

Maintain appropriate self-insurance authority, including certification by the State to be self-insured for workers’ compensation

Manage coordination and compliance with Drug Free Workplace Policy and FMSCA Drug and Alcohol Policy, acting as the Designated Employer Representative and Program Manager

Provide administrative oversight and support for various training programs (e.g. anti-discrimination, harassment, workplace violence, compliance and ethics, city policy, etc.). Schedule, coordinate and communicate training sessions, track and document completion. Assist with new hire on boarding as needed

Partner with Organizational Development, Legal, HR and department leaders to identify training needs and prioritize policy reviews and/or updates as needed

Maintain confidentiality of employee information and uphold HR compliance standards. Support HR projects as needed and perform backup functions to department peers

Qualification

Leave managementWorkers Compensation administrationLeave lawsPHRSHRM-CP certificationHigh level of professionalismCommunication skillsOrganizational skills

Required

Bachelor's degree in Human Resources, Risk Management, Business Administration or related field. In the absence of a degree, a minimum of five (5) years' experience in an equivalent role is required

At least three (3) years of experience in leave management and Workers Compensation administration

Knowledge of leave laws, such as FML, ADA, HIPAA and state-specific regulations

Excellent communication skills, both written and verbal

Strong organizational and record keeping skills with attention to detail and accuracy

High level of professionalism, discretion and customer service orientation

Valid driver's license

Preferred

PHR or SHRM-CP certification

Experience with administering benefits in conjunction with collective bargaining agreements

Certified Workers' Compensation Professional Designation

Benefits

Medical: Choose from a PPO plan with BCBS or an HMO plan with BCN and pair your election with a Health Savings Account.

Dental: 100% employer-paid through Blue Cross Blue Shield

Life Insurance: 100% employer-paid basic life insurance with AD&D benefit equal to 2X the employee’s base annual earnings up to $400,000. Limited coverage is also provided for spouses and children.

Sickness and Accident: 100% employer-sponsored partial wage replacement for short-term disabilities after meeting eligibility criteria.

Retirement Savings: 457 through Mission Square with employer match

MERS Pension * note that Police and Fire have a separate pension fund not through MERS

Employer Assistance Plan (EAP): 100% Employer paid through Pine Rest

Paid Time Off: Generous PTO package – Paid Time Off will vary by position and is outlined within City Policy or union contract.

Paid Holidays: 13 paid holidays per year

Voluntary Benefits: Supplemental Term and Whole life, Critical Illness, Hospitalization, Accident, Vision – VSP, Lifecare Ambulance Service, Flexible Spending Account

Public Service Loan Forgiveness Program Eligible Employer

Flexible Schedule/Remote Work

Tuition Reimbursement

Educational Stipends

Longevity pay

Tool and safety allowances

Employer-paid uniforms

Cell phone allowance

Military pay differential

Professional development opportunities

Ability to earn compensatory time

Retiree health savings plan