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The Ohio State University Wexner Medical Center · 2 months ago

Administrative Assistant to the Chair

Columbus, OH

Full-time

Onsite

Entry Level

1+ years exp

The Ohio State University Wexner Medical Center is seeking an Administrative Assistant to the Department Chair. This role involves providing comprehensive administrative support to the Chair of Neuroscience, managing calendars, scheduling meetings, and assisting with various administrative functions within the department.

Health CareHospitalMedical

Responsibilities

Provides comprehensive administrative support to the Chair of Neuroscience and anticipates their professional needs in relationship to their responsibilities

Performs a variety of complex and confidential administrative support duties on behalf of the Department Chair

Effectively anticipates support needs and efficiently prioritizes duties

Acts as first contact for all inquiries to Department’s office

Researches, collects and summarizes data and information requested by division, department and OSU Medical Center leadership to aid in decision making and strategic planning processes

Conveys directives and information from leadership

Takes, types and transcribes meeting minutes

Proactively manages Chair's calendars and scheduling of meetings

Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms

Prepares travel orders using travel system

Prepares financial requests using Workday

Schedules and coordinates speaking engagements

Provides support for professional societies: national, regional and local

Assists with the required aspects of faculty promotion through the Appointment, Promotion and Tenure (AP&T) process

Assists division administrator with various administrative functions

Assists with faculty recruitment and fellowship programming needs, including recruitment

Supports and assists Department Administrator and Neurosciences Faculty in managing and coordinating all phases of daily operations of the Department of Neuroscience

Assists department administrator with fiscal and human resource activities

Coordinates special projects, events and reports

Maintains department website

Researches, collects and interprets information and data to aid department leadership in decision making

Participates in development of departmental policies and procedures, and shares responsibility for implementation and compliance

Serves as safety representative, travel coordinator and equipment coordinator

Qualification

Administrative supportCalendar managementTravel coordinationCustomer serviceBudgetingSpreadsheet softwareData analysisMeeting minutesEvent coordinationCommunication skills

Required

High School diploma or GED

1 year of relevant experience required

Per CCS Specifications; six months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information

three months experience (300 hours course work) in budgeting

six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment

experience in an administrative support capacity including scheduling appointments

Requires successful completion of a background check

Selected candidate may be requested to complete a pre-employment physical including a drug screen

Preferred

Certification or vocational training may be preferred

2-4 years of relevant experience preferred

Company

The Ohio State University Wexner Medical Center

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The Ohio State University Wexner Medical Center is personalizing health care to meet the needs of each patient. It is a sub-organization of The Ohio State University.

Founded in 1834

Columbus, Ohio, USA

10001+ employees