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University of Miami · 2 months ago

Manager, Administrative Operations (H)

Hialeah, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

The University of Miami is a prominent academic institution offering a range of health services and education. They are seeking a Manager, Administrative Operations to assist senior leaders in the Supply Chain department with various operational tasks, including tracking issues, managing correspondence, and maintaining relationships with stakeholders.

Higher Education

H1B Sponsor Likely

Responsibilities

Coordinating travel arrangements, preparing itineraries, compiling travel documents and maintaining all travel records to reconcile travel card and expense reimbursements for senior leadership and their subordinates

Coordinating large and complex meetings with external and internal stakeholders, tracking meeting requests and commitments, and communicating effectively with meeting participants and support staff

Creating and updating documents, reports, processes, and composing correspondence

Reconciling and processing monthly PCard statements through Workday

Submitting purchase requisitions for goods and services required by supply chain. Coordinating with accounts payable to ensure invoices are paid

Monitoring purchase order balances, outstanding invoices, check requisitions, P-Card purchases and interdepartmental requisitions

Depositing rebate and refund checks in a timely manner

Maintaining an electronic filing system of business documentation, records, and reports

Event planning, coordination, and execution including logistics and providing technical assistance

Assisting in review of current policies and procedures and ensuring policies are up to date

Coordinating emergency management 'UReady' annual updates

Responsible for employee onboarding and offboarding, coordinating with the manager, new employee and HR as needed

Responsible for the Computer Lifecycle Management Program for the department, coordinating with I.T. and supply chain employees to ensure the team’s computers are refreshed as they become eligible

Working on specific projects as assigned; some require attending training classes either in person or online

Managing access control for Supply Chain staff

Coordinating special projects as requested

Qualification

WorkdayAdministrative operations managementEvent planningData analysisInterpersonal relationshipsSupervisionBusiness principlesEffective communication

Required

High school diploma or equivalent; Bachelor's degree preferred

Minimum 5 years of relevant experience, Workday experience preferred

Ability to accurately prepare and maintain records, files, reports and correspondence

Ability to communicate effectively in both oral and written form

Ability to maintain effective interpersonal relationships

Ability to direct, manage, implement, and evaluate department operations

Ability to effectively plan, delegate and/or supervise the work of others

Knowledge of business and management principles

Preferred

Bachelor's degree

Workday experience

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (208)

2024 (151)

2023 (149)

2022 (121)

2021 (95)

2020 (114)