Rush University Medical Center · 2 hours ago
Administrative Assistant 2-21999
Chicago, IL
Full-time
Onsite
Mid Level
$18.87/hr - $29.73/hr
3+ years expRush University Medical Center is a leading healthcare institution, and they are seeking an Administrative Assistant to provide advanced support in managing the operational activities of the Department. The role involves efficient communication, prioritizing assignments, and relieving management of administrative details while exemplifying the Rush mission and values.
Clinical TrialsEducationHealth CareMedicalTraining
Responsibilities
Meets the administrative needs of department management and staff members
Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation
Assists management with budgetary issues
Composes business documents as assigned
Designs reports to support operations
Independently creates correspondence such as follow up to meetings, response to employees etc
Plans employee and departmental special events
Writes, edits and formats content of departmental communication
Provides instruction to departmental staff regarding computer applications
Assures appropriate resources are available for staff to be successful in their role
Maintains a calendar for staff availability and schedules
Provides support for select quality and operational committees including recording and distributing minutes
Appropriately follow-ups on action between meetings
Distributes reports, agendas and other materials for programs
Maintains attendance records and prepares reports as necessary for the program
Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units
Creates and maintains expense files for the Accounting Unit activities
Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process
Identifies and implements improvements in office efficiencies
Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers
Independently makes travel arrangements for the management
Prioritizes incoming communication, requests for meeting and escalates appropriate items to management’s attention
Maintains a working knowledge of Rush standard computer applications
Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations
Qualification
Required
High School Diploma
Three years of progressive experience in an administrative role, preferably in Healthcare
Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software
Excellent communication written and oral skills
Ability to analyze data
Ability to prioritize multiple initiatives
Ability to produce accurate documents and reports
Ability to work in complex administrative systems
Ability to interact effectively with internal and external customers
Preferred
Baccalaureate Degree
Company
Rush University Medical Center
Rush University Medical Center offers healthcare services for children and adults, clinical trials, medical education and training services.
10001+ employees
H1B Sponsorship
Rush University Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (45)
2024 (89)
2023 (69)
2022 (81)
2021 (65)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Parkinson's Foundation
2023-07-25Grant
Leadership Team
Richa Gupta
Chief Operating Officer, Rush University Medical Group
Courtney Cole Kammer
Senior Vice President, Chief Human Resources Officer
Recent News
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