Pape-Dawson ยท 3 hours ago
Administrative Assistant
San Antonio, Texas Metropolitan Area
Full-time
Onsite
Senior Level
5+ years expPape-Dawson is seeking an Administrative Assistant to provide comprehensive administrative support to multiple project teams. The role involves managing documentation, coordinating schedules, and ensuring the efficient execution of daily operations and deliverables.
ConsultingLegal
Responsibilities
Create, edit, and produce detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite
Support multiple managers and executives by managing documentation and ensuring the timely delivery of materials
Handle and process sensitive and confidential information with discretion and professionalism
Organize, retrieve, and maintain corporate documents, records, and reports through effective filing and scanning practices
Coordinate calendars, schedules, meetings, trainings, and travel arrangements as needed
Prepare meeting agendas, arrange catering, and coordinate logistics for client and internal meetings, as well as special celebrations
Front desk support including greeting all visitors and callers in a professional, courteous, and respectful manner
Provide prompt and thorough message handling and communication follow-up
Manage front office operations including conference room scheduling, visitor coordination, and lobby presentation
Perform other duties and responsibilities as assigned
Qualification
Required
Minimum of 5 years of experience in a similar administrative support role
Proven experience handling highly sensitive and confidential information
Exceptional communication skills, both verbal and written
Strong interpersonal skills with the ability to interact effectively across all levels of the organization
Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat
Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency
High attention to detail and accuracy in work output
Demonstrated ability to work independently, take initiative, and self-manage tasks
Reliable, dependable, and available to work Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed
Preferred
Bachelor's degree
Industry experience in a professional services environment
Company
Pape-Dawson
Pape-Dawson is an industry-leading, future-focused civil engineering and professional services firm.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Todd Wilson
Chief Financial Officer
Recent News
2025-10-22
2025-06-12
2025-05-01
Company data provided by crunchbase