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Carlton Fields · 5 months ago

Assistant IP Administrator

Tampa, FL, USA

Full-time

Onsite

New Grad, Entry Level

Carlton Fields is seeking an Assistant IP Administrator in their Tampa office to support its growing national intellectual property practice group. The role involves managing IP docketing systems, preparing various IP-related documents, and providing administrative support to the IP Administrator.

Legal

Comp. & Benefits

Responsibilities

Docket incoming and outgoing papers and communications and maintain and update IP docketing system

Correspond with clients and prepare reporting letters

Instruct and correspond with counsel for international IP filings

Generate IP status, attorney docket, and other reports as needed

Manage patent, trademark, and copyright portfolio deadlines

Prepare application and maintenance filings with USPTO and Copyright Office

Create IP assignment, power of attorney, and chain-of-title documents

Draft patent, trademark, and copyright formalities documents

Draft patent application information disclosure statements

Conduct preliminary trademark clearance searches

Review and flag comprehensive trademark search reports

Draft initial office action responses

Perform IP due diligence, chain-of-title, and ownership searches

Investigate specimens of use for trademark filings

Collaborate with attorneys and legal administrative assistants to manage IP deadlines

Provide advanced administrative support to the firm-wide IP Administrator by participating in day-to-day departmental administrative affairs

Investigate infringement and draft cease and desist letters for attorney review

Familiarity with managing USPTO deposit account and financial systems

Provide support for intellectual property dispute proceedings before the USPTO (e.g., TTAB and PTAB) and US federal district courts

Qualification

IP docket managementUS patent lawsTrademark lawsCopyright lawsMicrosoft OfficeInternational IP lawsIP litigation proceduresAttention to detailWritten communicationProject management

Required

High school graduate required; associate or other undergraduate degree preferred

Previous experience in an IP role within a law firm or corporate legal department managing an IP docket and familiarity with IP prosecution filings required

Excellent organizational skills and outstanding attention to detail

Excellent written communication skills

Ability to manage multiple projects and deadlines is crucial in this role

Proficiency in Microsoft Office

Preferred

Knowledge of US patent, trademark, and copyright laws and procedures preferred

Familiarity with international IP laws and procedures (e.g., PCT, Madrid filing protocols) preferred

Familiarity with IP litigation procedures a plus

Familiarity with domain name registration, maintenance, and dispute procedures preferred

Familiarity with software tools commonly used in law firm IP departments (e.g., patent and trademark search tools, docketing software, domain registrations, etc.) a plus