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Archdiocese of San Antonio Careers · 2 months ago

Case File & Data Coordinator (RCA, EMP, YMP, CES)

San Antonio,TX,US

Full-time

Onsite

Entry Level

1+ years exp

Archdiocese of San Antonio Careers is focused on serving the community through Catholic Charities. The Case File & Data Coordinator is responsible for ensuring that client case files and program data meet the requirements set by partnership agreements and program manuals, while also conducting regular quality assurance checks and training staff on proper documentation practices.

Responsibilities

Conduct regular file reviews and quality assurance checks to ensure documentation is accurate, complete, and current on a monthly, quarterly basis and at random

Follow grantors program case file check lists and monitoring tools provided by the agency and or the assigned program funder to ensure programs are following their policies and contracts

Regular review of program requirements, performance outcome measures, plan of operations, and staying informed of policy changes and revisions

Verify data integrity and correct discrepancies in coordination with program staff and keep record of case files reviewed

Track due dates for case file reviews, logic model submission and monthly client counts and follow-up actions, notifying staff of upcoming agency deadlines

Work closely with case managers to gather missing documentation and resolve file issues

Training of program staff in providing proper and required documentation of client records, filling out activity logs thoroughly and

Must complete all required professional development assigned in a timely manner

Adherence to the Code of Conduct and the Faith and Moral is mandatory

Must be sensitive to the service population’s cultural and socioeconomic characteristics

Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization

Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others

Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information

Other duties as assigned by RSS Employment & Youth Mentoring Program Director

Qualification

Data entry softwareFile documentationContractsBilingualIntegrity/HonestyTeamworkCommunicationResults Oriented

Required

Associate's degree preferred but not required; or equivalent of 1-year experience in a social service environment that demonstrates a sensitivity and appreciation for diverse cultural populations

Reliable transportation

Valid driver license; Valid vehicle insurance

Must have clean driving record

A solid grasp of file documentation and record keeping

A solid grasp of data entry software such as excel and adobe

Knowledge of State and Federal Contracts and Grants

Knowledge of Program Manuals and Operational Guidelines

Knowledge of client files documentation and record keeping

Skilled in using personal computer, various software, email and internet

Must be detail oriented, organized, self-motivated, work well independently and on a team

Must have good written and verbal skills

Must have good critical thinking and problem-solving skills