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Hoffman Construction Company · 2 months ago

Assistant Field Office Manager

Boise Metropolitan Area

Full-time

Onsite

Entry Level

1+ years exp

Hoffman Construction Company is a well-established firm known for its iconic projects in the Pacific Northwest. The Assistant Field Office Manager provides vital administrative and operational support to ensure the efficient functioning of the field office, working closely with the project team and managing various documentation and daily office operations.

Real Estate

Responsibilities

Handle the Elations program, Davis Bacon, PLA salary requirements, and CHIP

Assist in processing monthly subcontract billings and all material invoices for the project

Assist in tracking drug testing and safety orientation paperwork

Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc

Assist with maintaining office supplies needed for the job

Organize and lead the site security and badging administrative process

Support the hiring, weekly payroll, and termination of the union workforce

Organize and lead typing of the project daily diaries, meeting minutes, and other assignments

Assist with copying, filing, and mailing/distribution of job site correspondence

Qualification

Microsoft Office 365Accounting experienceTyping proficiencyOrganizational skillsInterpersonal skillsTime-management skillsTeam player

Required

High school diploma or GED required

Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field

Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network

Must be an accurate and proficient typist (at least 45-wpm)

Ability to work well and maintain a cooperative attitude through high-pressure situations

Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress

Excellent written and oral communication skills with an ability to develop strong interpersonal relationships

Ability to work well in a large professional setting. Patience and professionalism are essential

Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership

Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction

Applicants must be able to pass the Hoffman Drug and Alcohol test