Oklahoma State University · 9 hours ago
Administrative Assistant
Oklahoma City, OK
Full-time
Onsite
Senior Level
$14/hr - $20/hr
5+ years expOklahoma State University is seeking an Administrative Assistant to provide high-level administrative support to the Director and Assistant Director at the Hamm Institute for American Energy. The role involves managing calendars, communications, and workflows, as well as coordinating meetings and events to ensure efficient operations.
EducationSocial ImpactUniversities
Responsibilities
Coordinating and maintaining complex calendars, scheduling appointments, meetings (virtual and in person), and travel arrangements
Screening calls, managing correspondence, drafting communications, and acting as a liaison between industry partners and various high-level stakeholders
Arranging logistics for meetings, conferences, and special events, including venue selection, catering, and material preparation
Creating presentations, reports, and other documents for internal and external use, as well as maintaining and organizing files and records
Utilizing strong problem-solving skills and good judgment to address issues and make decisions on behalf of the Institute
Handling sensitive information with discretion and maintaining confidentiality
Qualification
Required
High School/GED (degree must be conferred on or before agreed upon start date)
Five years of administrative support experience working with director-level positions or above in a dynamic and fast-paced environment
Post-secondary education may substitute for years of required experience
Highly motivated self-starter with excellent organizational, communication, and interpersonal skills (strong skills in both oral and written communication)
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and related technologies
Ability to adapt to changing priorities with flexibility and professionalism
Strong initiative in supporting organizational productivity and effectiveness
Preferred
Bachelor's
10 years relevant, professional experience
The ideal candidate enjoys a fast-moving environment that values agility and responsiveness and excels at balancing competing priorities and delivering high-quality work on tight timelines
Company
Oklahoma State University
Oklahoma State University is a modern land-grant university that prepares students for success. OSU is America’s Brightest Orange.
1001-5000 employees
H1B Sponsorship
Oklahoma State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (54)
2024 (63)
2023 (83)
2022 (68)
2021 (60)
2020 (70)
Funding
Current Stage
Late StageTotal Funding
$261.63MKey Investors
State of OklahomaU.S. Department of AgricultureU.S. Environmental Protection Agency
2025-05-29Grant· $250M
2024-12-10Grant· $0.09M
2024-07-17Grant· $10M
Leadership Team
William Paiva
Executive Director & Founder | Center for Health Systems Innovation (CHSI)
Recent News
The Journal Record
2025-11-11
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