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USAJOBS · 2 months ago

MANAGEMENT AND PROGRAM ASSISTANT (OA) TITLE 32

Springfield, Illinois, USA

Full-time

Onsite

Entry, Mid Level

$50K/yr - $65K/yr

1+ years exp

The USAJOBS company is seeking a Management and Program Assistant (OA) Title 32 for the Department of the Air Force. This role involves assisting in managing customer service functions and ensuring operational efficiency through various administrative tasks.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Ensure that priority actions are properly staffed and executed throughout the organization

Establish controls and suspense dates and follow up to ensure that required actions and responses are completed within deadlines

Document proceedings and furnish supplementary guidance/information as requested

Establish and maintain Commander schedules, operating files, time reporting, leave, system access and records

Answer telephone inquiries or refer to appropriate staff

Distribute communications, recording the receipt, suspense, and completion dates as appropriate

Purchase supplies and initiate purchase requests

Serve as Government Purchase Card holder for the supply purchases

Provide input to the annual budget submission for the next fiscal year budget requirements

Assist in analyzing statistical and narrative data in order to improve efficiency of the administrative processes in the organization

Analyze production and personnel action data, policies, Standard Operating Procedures (SOPs), directives, etc

Conduct special projects throughout the organization using established methods of gathering and tracking data, doing flow chart analysis, trend analysis, identifying and resolving issues

Qualification

Administrative experienceRegulatory complianceData analysisBudget preparationResource managementClerical reasoningDecision makingOrganizational skills

Required

Must possess experience, education, or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration)

Experience using computer and automation systems involving basic data gathering methods (i.e., standard interviewing or surveying techniques to collect various types of factual information and performing under general instructions)

Experience reviewing and/or modifying forms to determine if they are essential, can be simplified, consolidated with existing forms, or standardized for wider use

Experience working with internal controls pertaining to administrative functions

Knowledge of the organization and its mission sufficient to collect, organize and interpret information to include statistical material

Experience working with regulations and administrative procedures involved in assessing and assuring compliance

Must possess specialized experience which includes 12 months of experience equivalent to at least the next lower grade level

Experience evaluating and determining regulatory compliance

Experience using guidelines, methods, precedents, and techniques applicable to the specific programs or phases relative to the position

Experience conducting studies, preparing reports, and making changes to eliminate ineffective operations

Must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade

Must be a member of the Illinois National Guard and in the military grade listed in the announcement prior to the effective date of placement

Selectee will be required to wear the military uniform

Males born after 31 December 1959 must be registered for Selective Service

Federal employment suitability as determined by a background investigation

May be required to successfully complete a trial period

May be required to successfully complete a supervisor probationary period

This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968

Participation in direct deposit is mandatory

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.