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USAJOBS · 2 months ago

GENERAL SUPPLY SPECIALIST (Title 32)

Oklahoma City, Oklahoma, USA

Full-time

Onsite

Entry, Mid Level

$61K/yr - $79K/yr

2+ years exp

USAJOBS is looking for a General Supply Specialist (Title 32) to join the OK 137th Special Operations Wing of the Oklahoma Air National Guard. The role involves analyzing supply performance, managing inventory, and coordinating supply operations to ensure compliance with directives and procedures.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Performs analysis on a wide range of technical squadron functions by analyzing historical and current data and identifying deficiencies or potential problems during surveillances or staff assistance visits

Evaluates unexpected fluctuations or trends in statistics, resolves discrepancies, and makes recommendations for change when problems are identified that adversely affect operations

Performs analysis on current or potential problems identified by flight management

Compares supply performance and maintenance interface data with prescribed standards to identify the effectiveness of supply support

Performs in-depth research and special analyses and makes appropriate recommendations for improvement

Facilitates corrective measures when specific actions are required by other elements

Serves as the point of contact for all customer problems unresolved at flight level

Utilizes computer software programs, spreadsheets, databases and graphics to collect, organize, analyze, display, and/or brief management information to customers and/or squadron management staff

Monitors inventory losses by analyses of inventory discrepancies, adjustments, and trends to ensure the integrity of the base resources management system

Receives incoming shipment discrepancy reports and evaluates and performs analyses on incoming and outgoing reports to ensure the effectiveness of the Supply Discrepancy Report (SDR) program

Develops, coordinates, and publishes local supplements and makes recommendations to assist in the development of major command (MAJCOM) supplements to Air Force (AF) manuals and instructions applying to the Standard Base Supply System (SBSS)

Drafts and finalizes operating instructions, which include but are not limited to, alert plans, duty hour, and designation of delivery locations

Recommends changes to higher headquarters when standard procedures are inadequate or erroneous

Documents findings for problems that can not be resolved and forwards compiled data to higher echelons for study and resolution

Manages the General Support Division (GSD) and monitors the Material Support Division (MSD) of the Air Force Supply Management Activity Group (SMAG) at base level

Develops and maintains trend analysis for stock fund operations and formulates long and short-range projections

Is a member of the Financial Working Group (FWG) and a technical advisor to the Financial Management Board (FMB) and base organizations on the problems affecting the stock fund and Operation & Maintenance (O&M) budget as well as supply and equipment financial management

Briefs upper level supervisors and managers in the interpretation of supply/financial management data reports

Coordinates the preparation and submission of the initial and revised stock fund budget call with the GLSC

Analyzes financial transactions to detect errors and initiates corrective action

Coordinates with the GLSC funds manager for the approval of free issue, forced credit turn-ins, and adjusted stock level requests

Serves as the approval level authority for all inventory adjustments affecting the General Support Division stock fund

Analyzes and forecasts financial data to the Wing Finance function, Financial Management Board, and Maintenance Group regarding impact of Stock Number User Directory (SNUD) price changes that affect obligations

Initiates reverse post actions as required

Reviews and certifies organization cost center records

Maintains and monitors files and listings associated with organization effectiveness and corrects data to ensure accurate calculations of future year funding and flying hour program

Scrutinizes the operations of all Logistics Readiness Squadron functions by conducting internal surveillances

Develops and maintains a schedule for regular and/or periodic surveillance visits to all elements

Researches and develops checklists, and exercises internal management controls within the LRS

Conducts an exit briefing to discuss identified deficiencies and resolve differences of opinion

Provides a detailed written report of inspection to include procedural clarification to eliminate non-compliance

Drafts replies and provides follow-up for inspection, audit or staff reports

Advises management of compliance and/or procedural changes by squadron or supported activities

Monitors higher headquarters special interest items and establishes special interest items at base level to correct local identified problems

Maintains last two years of inspection, audit, staff assistance, surveillance and analysis reports

Reviews the effectiveness of the reject program

Provides management oversight of Document Control processes

Serves as the focal point for comparison of performance with prescribed directives

Reviews and/or directs the review of all USAF data system design center program releases for impact on supply operations for required procedural actions

Qualification

Supply ManagementBudget ManagementStandard Base Supply SystemData AnalysisComputer ProficiencyEffective CommunicationProblem Solving

Required

Successful completion of a full 4-year course of study in any field leading to a bachelor's degree

Military Grades: E-6 Through E-7

Experience, education or training involving administration of supply management, storage, cataloging, packaging and distribution or other work which provided the applicant with a general knowledge of one or more aspects of the supply field

Experience using computer and automation systems

Must have at least 24 months experience, education, or training dealing with cost estimates, budgets or funding management

Experience conducting extensive and exhaustive searches for required information; reconstruct records for complex supply transactions; and/or provide supply operations support for supply activities

Knowledge of the Standard Base Supply System, its programs and procedures and of a wide range of commonly applied supply functional principles, concepts and program operations to apply judgment, perform analysis, provide service and resolve problems

Knowledge of established supply systems to weigh the impact of variables on existing policies and procedures that influence the support and services provided

Knowledge and skill to analyze supply/budget reports to measure progress in meeting stock fund objectives, both local and major command

Ability to conduct surveillance visits and special analysis of all supply elements to ensure compliance with directives and procedures

Knowledge to perform analytical assignments involving specific issues associated with supply systems and function analysis to include issues related to stock fund management and the ability to recommend changes when standard procedures and practices are inadequate

Knowledge of Air Force Stock Fund, to include a detailed knowledge of Funds Management procedures and practices

Ability to analyze stratification reports to measure progress in meeting objectives; to assemble and prepare statistical data depicting trends; to identify problems and take or recommend appropriate corrective actions; and to independently select and apply appropriate procedures

Ability to communicate effectively both orally and in writing

Knowledge of and skills in utilization of personal computers, word processing, spreadsheet, presentation applications, and other programs and databases and the ability to prepare charts or graphs

Familiarization and understanding of data transmission systems