USAJOBS · 4 months ago
Facilities and Procurement Specialist (Temporary- Full-Time 2 Year Term)
Miami, Florida, USA
Full-time, Contract
Onsite
Entry, Mid Level
$63K/yr - $102K/yr
2+ years expThe United States District Court is seeking a Facilities and Procurement Specialist to perform and coordinate administrative, technical, and professional duties for procurement and facilities management. This role ensures optimal functioning of all divisions and judges' chambers, managing day-to-day building management issues and overseeing projects.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts
Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds
Prepare specifications, solicitations, and requests for qualifications / proposals; research products and equipment; prepare product/equipment specifications and coordinate delivery schedules
Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts
Research and evaluate vendor performance based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as reputation and fulfilment history
Prepare Reimbursable Work Authorizations (RWA) and appropriate correspondence for new or renovated space and facilities and submit for approval: Verify RWA charges and authorize payment; and Review General Services Administration (GSA) contract specification documents and blueprinting support of court space initiatives
Evaluate and monitor contract performance to ensure compliance with contracted obligations. Clarify contract requirements and resolve conflicts
Plan and coordinate time and delivery of purchases
Identify and maintain lists of vendors and sources of supply for goods and services
Review accounting records of each functional allotment and reconcile accounts. Ensure that accounts have funds available for items being purchased
Prepare spreadsheets and maintain databases to track expenditures
Track inventory of accountable property and recommend cyclical replacement and disposal of equipment
Write and/or revise operating procedures for procurement and facilities management; Adhere to the court unit's internal control procedures
Coordinate tenant alterations and cyclical maintenance projects as directed. Act as the court's liaison with GSA and contractors on smaller district projects
Oversee routine and cyclical building maintenance, repairs, and renovations and manager all rent, space, and other similar tenant issues through coordination with GSA; and perform quarterly maintenance inspections, and ensure any necessary actions are taken to maintain the appearance that is befitting the Judiciary
Maintain files related to facilities management, space planning and space and facilities projects
Assist Architect/Project Manager in monitoring and overseeing space and facilities project work. Assess, document, prioritize and respond to project problems. Participate in project or construction meets as a representative of or advisor to the District Court
Provide technical input and recommendations regarding furniture planning and space utilization. Coordinate courthouse space layout planning with judges and various court unit executive staff. Conduct meetings with all concerned parties to review progress, discuss problems, and develop solutions. Ensure all concerned parties are advised of requirements, changes, problems, and potential solutions
Coordinate and communicate scheduling for large-scale office equipment and furnishings relocation/move logistics for judicial chambers, court units, and shared facility spaces. Develop comprehensive move schedules and logistical plans to minimize disruptions to court operations. Coordinate efforts of various entities to ensure timely action on accomplishment of successive phases of the work
Qualification
Required
Two years of specialized experience; or Completion of the requirements for a bachelor's degree from an accredited college or university
The successful candidate should be a self-starter, mature, highly organized, poised, demonstrate initiative, possess tact and good judgment, be dependable and always maintain a professional demeanor
The candidate must have the ability to meet the public, work harmoniously with others in a team-based organization, and communicate effectively, both orally and in writing
The candidate has excellent customer service and problem-solving skills, a high level of technical/computer aptitude, and works effectively in a fast-paced atmosphere
Employment eligibility: Applicants must be a U.S. Citizen or eligible to work for the judiciary
Preferred
Three years' experience in space and facilities functions including planning, phasing, and coordinating projects including large scale equipment and furnishing relocation/move coordination projects, within budgetary and design restrictions, with minimal disruption to court unit operations
Familiarity with ADA regulations and their application in accessible space design and public building layouts
Proficiency in CAD, or the ability to interpret drawings and design layouts to verify adherence to Judiciary and applicable ADA safety standards
Proficiency with Project Management Software, Excel, and document Management Systems
Proficiency with communicating detailed specifications, both operational and technical, with external contractors and internal stakeholders
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
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