USAJOBS · 3 months ago
Administrative Operations Specialist (Programs)
Multiple Locations, USA
Full-time
Onsite
Mid, Senior Level
$52K/yr - $82K/yr
1+ years expUSAJOBS is seeking an Administrative Operations Specialist (Programs) for the Small Business Administration (SBA), Office of Disaster Recovery and Resilience. The role involves assisting the Administrative Officer in various administrative functions, ensuring compliance with disaster administrative policies, and supporting staff deployment to disaster sites.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Assist the Administrative Officer (AO) in assessing the effectiveness of several Administrative functions performed in the department, e.g. budget, procurement and/or supply, facility and lease management, telecommunications, time and attendance, travel, and records management
Perform administrative functions supporting the deployment of staff to various disaster sites to assist disaster survivors
Implement policies and procedures on the acquisition of supplies and services
Monitor the accountable property function as required
Ensure routine and emergency maintenance of leased facilities is performed
Utilize mobile and desktop productivity applications such as web browsers, email, spreadsheets, and word processing
Qualification
Required
U.S. citizenship is required
You must be able to obtain and maintain a Government travel credit card
Favorable background investigation required
You may be required to complete a one-year trial period
This is not a bargaining unit position
Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required while on assignment (up to seven days a week and ten to fourteen hours a day)
If required to travel to a disaster site, you may encounter hazardous working and/or living conditions, for example, no water or electricity and/or minimal lodging facilities
You must meet all qualification requirements by the closing date of this announcement
Experience: To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer
Average work hours must be stated on resume to quantify each period of work experience or that experience will not be credited toward meeting the specialized experience requirement
You must address the specific specialized experience required for each grade level of this position on your resume or application or you will be rated 'Ineligible' for that grade level
GS-09: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-07 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position
This specialized experience must demonstrate the following: Performing functions in at least three (3) of the following administrative support areas for an office or organization: budget, procurement/supply, time and attendance, travel, asset management/accountable property, and records management; AND Gathering, analyzing, and inputting pertinent data from multiple administrative systems to support the submission and maintenance of an organization's annual budget AND Experience utilizing mobile and desktop productivity applications such as web browsers, email, spreadsheets, and word processing
GS-11: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-09 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position
This specialized experience must demonstrate the following: Performing functions in at least four (4) of the following administrative support areas for an office or organization: budget, procurement/supply, time and attendance, travel, asset management/accountable property, and records management; AND Leading teams or projects to accomplish goals and/or objectives; AND Leading the analysis and input of pertinent data from multiple administrative systems to support the submission and maintenance of an organization's annual budget; AND Experience utilizing mobile and desktop productivity applications such as web browsers, email, spreadsheets, and word processing
If you are qualifying as a whole or in part based on education, you MUST provide complete transcripts (unofficial copies are acceptable) with this application
GS-09: 2 academic years of progressively higher-level graduate education OR Master's degree (or equivalent graduate degree such as LL.B. or J.D. as specified in qualification standards or individual occupational requirements) directly related to the position
OR A combination of education and experience. For example, 1 full year (18 semester hours or 27 quarter hours) of graduate-level education (i.e. 50% of education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position
GS-11: 3 academic years of progressively higher-level graduate education OR Ph.D. or equivalent doctoral degree OR LL.M., in a field directly related to the position
OR A combination experience as described in 'A' and graduate level education as described in 'B', when combined, are equivalent to 100% of the qualification requirement
Only graduate level education in excess of two full years (36 semester hours) may be used in this calculation
To compute, first determine the total number of graduate level hours that exceed 36 semester hours, and then divide that number by 18 to arrive at a percentage
Then, divide the total number of months of qualifying experience by 12 to arrive at a second percentage
Add the two percentages together. The sum of the percentages must equal at least 100% to qualify
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications
Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education
Verify School accreditation
All education claimed by applicants will be verified by the appointing agency accordingly
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education
If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty
A combination of education and experience as indicated above
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
If selected for this position, you will be eligible for benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
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