USAJOBS · 2 months ago
REGIONAL ADMINISTRATIVE OFFICER NF-4
Oceanside, California, USA
Full-time
Onsite
Mid, Senior Level
$68K/yr - $75K/yr
4+ years expMarine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! The role involves providing and supervising administrative and logistical support services, interacting with high-level officials, and ensuring compliance with administrative procedures across the organization.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Serves as a member of the executive staff of MCIWEST-MCB CAMPEN and advisor to the Assistant Chief of Staff (AC/S) and Deputy AC/S MCCS
Provides and supervises administrative and logistical support services to the AC/S and Deputy AC/S
Interacts with high-level officials (i.e., higher headquarters, General Officers, etc.), installation commanders, and MCCS Directors across MCIWEST-MCB CAMPEN Region
Coordinates with the MCIWEST- MCB Camp Pendleton Adjutant and Adjutant’s Staff, Staff Secretary, and Protocol Officer when necessary to properly complete and route correspondence and other materials and ensure compliance with procedures and policies
May be delegated signatory authority for selected administrative matters
Provides guidance to administrative staff across organizational subdivisions at all installations within the Non-appropriated Fund Instrumentality (NAFI) to further the organization’s administrative program
Exercises leadership in the form of regular training sessions for administrative professionals across the NAFI in order to ensure maximum levels of standardization and adherence to all requirements regarding correspondence and records management
Organizes flow of operational program processes in an office environment
Establishes status of actions on numerous projects and programs operations
Provides tracking system for executive taskings, a myriad of time- management assistance processes for senior management, and initiates control measures to ensure timely completion of projects and/or reports
May serve on a variety of advisory committees
Reviews and interprets directives and regulations
Maintains official files
Advises staff on development and implementation of local administrative directives and procedures
Develops internal policies, procedures and work methods affecting administrative management operations
Ensures compliance by managers and supervisors by reviewing and revising studies, reports, and correspondence for accuracy and format
Collects, compiles, and organizes information and data to meet administrative requirements
Prepares correspondence and drafts instructions
Oversees and administers the MCCS Command Chronology program, Awards, Vital Records Program, Freedom of Information Act Program, and Appointment Letters, and publishes holiday hours for MCCS businesses and facilities
Facilitates methods for automating reports and correspondence
Uses a personal computer to transmit correspondence and create reports, databases, spreadsheets, graphics, slide shows and presentations
Manipulates data to meet presentation and report requirements
Enforces and trains employees on proper Naval correspondence rules and correct grammar, spelling, capitalization, and punctuation
Receives telephone calls, visitors, complaints, and outside contacts and directs them to appropriate contacts when necessary
Receives and delivers messages to staff members
Routes incoming mail to staff sections
Establishes suspense dates to collect responses and submits information as required by requests
Develop and manage internal procedures and resources to ensure maximum efficiency of Administrative offices
Responsible for coordination of all maintenance, technology, and equipment requirements for Administrative offices
Manages new property resources and may provide analysis and direction on office space layout and improvements
Supervises employees to include assigning and distributing work, coaching, counseling, tutoring, and mentoring employees; approving and disapproving leave; recommending and completing personnel actions; completing performance reviews and signing timecards; training employees; and keeping abreast of and actively supporting the principles of the EEO program and prevention of sexual harassment
Must be alert to alcohol abuse and take appropriate action
Provides World Class Customer Service with an emphasis on courtesy
Assists customers and communicates positively in a friendly manner
Takes action to solve problems quickly
Alerts the higher-level supervisor, or proper point of contact, for help when problems arise
Adheres to safety regulations and standards
Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor
Qualification
Required
Four years experience that demonstrates broad knowledge of administrative practices and principles
One year experience with a Navy or a Marine Corps Administration office
One year experience in a support role to senior executives
One year experience in supervising subordinate staff
Ability to coordinate effectively with all levels of internal management and external agencies
Ability to identify and analyze problems and recommend solutions and alternatives
Skill to prepare documentation and presentations in proper format in accordance with Naval correspondence rules of grammar and punctuation
Must be flexible and able to work in a fast paced, demanding work environment
Must demonstrate excellent communication skills, both written and verbal
Skill to organize and coordinate multiple high visibility projects simultaneously
Must have strong computer skills, to include all Microsoft Office programs
Skill to supervise employees in the accomplishment of work
This is a white-collar position where occasional lifting up to 20 lbs may be required
Benefits
Stability of Federal Civilian Service
People with passion for doing work that matters
Quality of Work Life Balance
Competitive Pay
Comprehensive Benefit Packages
Marine Corps Exchange and Base Facility Privileges
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
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