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Riveron · 3 hours ago

Executive Assistant

Detroit, MI

Full-time

Onsite

Mid, Senior Level

$74K/yr - $102K/yr

5+ years exp

Riveron is a consulting firm that partners with clients to solve complex finance challenges. They are seeking an Executive Assistant to provide administrative support to senior-level executives, manage travel arrangements, and coordinate office management needs.

AdviceConsultingFinancial Services

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Screen incoming calls, field questions, and respond independently when possible. Exercise judgment and discretion to monitor all incoming/outgoing communications

Maintain and update professional contacts in Outlook

Manage calendars; act as a "gatekeeper" and prioritize business for time efficiency, anticipating and resolving any potential scheduling conflicts. Coordinate on-site and off-site meetings

Organize comprehensive business travel arrangements (domestic and international). Provide detailed itineraries, compile necessary travel documentation, and anticipate all travel needs (hotel accommodations, air, ground transportation, meal reservation, entertainment, etc.)

Prepare expense reports and reconcile monthly credit card accounts in a timely and thorough manner

Plan, coordinate, and execute event logistics including food and beverage, guest rooms, evening events and happy hours, audio/visual equipment, vendor proposals/invoices, and meeting related travel

Assist in supporting business and market development activities

Assist in the creation of meeting materials including agendas and presentations and shipping meeting materials

Maintain efficient filing and organization of correspondence, reports, and meeting materials

Serve as a Receptionist/Front Desk Coordinator greeting guests. Serve as a liaison for vendors and property management services

Greet new hires and coordinate day one logistics

Collaborate with all internal departments and be the Miami point of contact for all local items

Maintain, organize, and keep neat and clean the break room, supply room and reception area. Order and stock kitchen and office supplies

Manage ad-hoc projects as requested and provide backup to other assistants in their absence

Qualification

Administrative supportMicrosoft Office masteryTravel coordinationNotary Public certificateIT knowledgeTime managementAttention to detailCommunication skillsProblem-solving mindset

Required

Bachelor's degree or equivalent experience

5+ years of administrative experience supporting Senior level executive management required

Experienced in coordinating complex international and domestic travel arrangements for executives, including flights, accommodations, itineraries, and logistics to ensure seamless travel experiences

Mastery of Microsoft Office Products

Basic knowledge of IT and how to configure office equipment

Strong initiative with ability to independently. Takes initiative to assess and improve operational efficiencies of normal work tasks

Excellent time management and prioritization skills. Must be able to handle several tasks at once in a fast-paced environment

Takes pride in work, exhibiting accuracy and attention to detail

Entrepreneurial spirit and a solution-oriented mindset

Ability to work in ever-changing, dynamic environments

Ability to craft and deliver written and oral messages, and make recommendations to a variety of audiences, including client leadership and internal teams

Desire to get involved in the Riveron culture and internal initiatives, including community service, training, interviewing, intramurals, and other social/networking activities

Preferred

Notary Public certificate desired but not required

Benefits

Flexibility

Progressive benefits

Meaningful opportunities for impactful work that supports well-being in and out of the office

Company

Riveron

Glassdoor4.0

Riveron is a business advisory firm that offers professional consulting services for investors and operating organizations.

Founded in 2006

Dallas, Texas, USA

1001-5000 employees

https://riveron.com

H1B Sponsorship

Riveron has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (1)