Apply on Employer Site

WorkWhile · 2 months ago

Senior Payroll Analyst

California, USA

Full-time

Hybrid

Mid, Senior Level

$95K/yr - $105K/yr

5+ years exp

WorkWhile is on a mission to help hourly wage workers earn better lives by matching them with suitable shifts. The Senior Payroll Analyst will deliver accurate payroll for over 30,000 flex workers across nearly all U.S. states, while contributing to the improvement of payroll operations and system automation.

EmploymentInternetVirtual Workforce

Responsibilities

Execute full-cycle payroll for ~30,000 U.S. flex and occasional workers (across nearly all 50 states), including new hires, terminations, bonuses, retroactive adjustments, off-cycle runs, and corrections

Participate in system design, requirement gathering, vendor assessments, testing and go-live support

Support maintenance of tax/regulatory compliance: multi-state tax set-ups (income tax, unemployment), local tax nexus, state registrations, filings, remittances, and notices

Administer garnishments, statutory deductions, and year-end filings

Perform monthly and quarterly reconciliations tying payroll to GL and other financial systems; support internal audits and documentation of controls

Serve as the subject-matter expert for our in-house payroll system and any related transformation (data migration, automation of reports, vendor transitions)

Partner cross-functionally with HR, Finance/Accounting, Worker Support and external providers to deliver seamless payroll experience and continuous improvement

Qualification

U.S. payroll experiencePayroll tax compliancePayroll systems experienceExcel proficiencyAPI integrationsAnalytical skillsSelf-managementPayroll certificationReporting tools experienceCommunication skillsCollaboration skills

Required

5+ years of U.S. payroll experience, ideally covering multi-state operations and servicing a large hourly front-line employee base

Strong working knowledge of U.S. payroll tax and compliance (state/local income tax, unemployment, garnishments)

Experience with payroll systems and comfort working in a transformation setting (system upgrades, migrations, process redesign)

Excellent analytical skills—Excel proficiency (lookups, pivots, reconciliations), good data-QA instincts. Familiar with AI products and eager to use AI to increase leverage and speed

Experience utilizing API integrations to manage large-scale data imports and exports for payroll migration/automation

Comfort working remotely/hybrid, self-managing, collaborating across functions and time zones

Strong communication skills: able to liaise with internal stakeholders and external providers