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Colliers Engineering & Design · 5 hours ago

Administrative Assistant

Conshohocken, PA

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Colliers Engineering & Design is seeking an Administrative Assistant to join their Rail team in Conshohocken, PA. The role involves providing exceptional support through managing day-to-day tasks, coordinating schedules, and ensuring smooth communication across teams.

ArchitectureCivil EngineeringMechanical Engineering

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Perform scanning and filing duties

Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed

Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials

Scan, save and distribute all incoming mail to the appropriate person

Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes, as well as ordering food

Manage telephone calls for assigned staff, as required

Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc

Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs

Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned

Assist Human Resources with new hire tasks such as workspace set up

Act as a liaison with Corporate Services

Communicate with clients as directed by Project Manager

Assist with submitting and receiving deliverables via various processes and procedures

Assist in updating and maintaining internal and client databases

Complete additional tasks as needed

Qualification

Office experienceNotary publicEnglish proficiencyOrganizational skillsCommunication skills

Required

Associates/Vocational or related training education

0-3+ years of related office experience

Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions

Preferred

Notary public preferred

Benefits

Company paid medical, dental, and vision coverage

Paid pregnancy disability leave

Short- and long-term disability insurance

Life insurance

A company-matched 401(k)/Roth

Paid time off that includes parental and military leave

Employee referral and professional license bonuses

A straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week

Reimbursement for education

A free in-house resource for hundreds of educational and self-enrichment courses

Mentorship program

Wellness program

Women’s Organization

Ongoing philanthropic opportunities

Company

Colliers Engineering & Design

Colliers Engineering is a provider of multi-discipline engineering, design, and consulting services to public and private sector clients. It is a sub-organization of Colliers.

Founded in 1984

Holmdel, New Jersey, USA

1001-5000 employees

https://colliersengineering.com

H1B Sponsorship

Colliers Engineering & Design has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (8)

2024 (7)

2023 (4)

2022 (7)

2021 (1)