NEOGOV · 3 months ago
Deputy Clerk - Official Public Records
San Marcos, TX
Full-time
Onsite
New Grad, Entry Level
$41K/yr - $43K/yrNEOGOV is looking for a Deputy Clerk in Hays County to perform a variety of clerical and administrative functions to process and maintain official records and documents. The role involves assisting customers, managing payments, filing documents, and ensuring compliance with state and departmental requirements.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assists customers and callers regarding County Clerk filings or directs them to the appropriate office or staff
Receives payments and issues receipts for documents filed for record and reconciles payments received daily
Sends, receives, and files real property related documents and correspondence
File marks documents as they come in and distribute them to appropriate office personnel
Copies and certifies documents
Performs searches, locates, and retrieves information for staff, other county staff and the public
Receives and files stamps documents, and verifies information provided
Inspects all incoming documents for filing to determine if they meet state and departmental requirements
Enters and scans information into computer system
Ensure that data entered is correct
Files, records, indexes, and research records
Processes and maintains official records such as land records, UCC records, assumed name records, birth and death records, marriage licenses and miscellaneous records, including copying records onto CD’s, uploading to FTP site
Acknowledges applicant signatures with proper identification, and collects fee associated with these filings
Performs searches and produces certified copies for all customer requested documents filed in the Vital Records Department
Handles all cashiering transactions, which include fee collection and credit card transactions via Certified Payments system
Handles the issuance, processing and scanning of marriage licenses, assumed names and Military Discharges (DD214) according to State statutes
Maintains daily entry of information into the Texas Electronic Vital Events Register (TxEver) for birth and death records and generates birth certificates from a separate state-wide network according to State law
Sets appointments, coordinates, and consults with families to complete Acknowledgement of Paternity (AOP) documents. Sets appointments and creates birth certificates based on information provided by parents who have had a home birth. The process includes inspection, approval or denial of all documentation based on State law
Utilizes microfilm machine to obtain copies of birth and death records
Maintains communication with local law enforcement, District Attorney's Office, and other government agencies for birth and death certificate verification requests
Assists all funeral homes to ensure proper, timely, and accurate filings of death certificates
Answers phone and mail requests and aids customers in person to provide departmental information, explain County Clerk website usage, and provide directions to all four County Clerk locations
Posts foreclosure notices online for the public review
Assists when needed in the posting of Commissioners’ Court minutes online
Prepares documentation for Commissioners’ Court, assists in court, and monitors the workflow of signed documents
Issues Birth/Death/Marriage Licenses
Prepares and issues Death Notices to the State and other Counties
Assists customers in person or on the telephone; reviews and responds to public correspondence
Responds to inquiries for information on official public records, Commissioners’ Court, or Issuance of Marriage records
Prepares, certifies, and mails or provides document and record copies to requesting parties
Determines and collects fees following established guidelines
Operates personal computer to enter and retrieve information
Reviews, sorts, and organizes documents or instruments filed daily
Conducts business at any County Clerk location, including San Marcos, Kyle, Dripping Springs, and Wimberley
Performs other duties as assigned
Qualification
Required
Requires High School degree or equivalent
Valid Texas Class C driver's license
Will be subject to a criminal history background check
Benefits
Health care
Dental
Vision
Retirement
Deferred compensation plans
Flexible spending accounts
Life insurance
Long-term disability
Holidays
Vacation
Sick leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
Founded in 1999
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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