Morrison Foerster · 23 hours ago
Practice Coordinator
New York, NY
Full-time
Onsite
Mid Level
$80K/yr - $120K/yr
3+ years expMorrison Foerster is a law firm seeking a Practice Coordinator in their New York office. The role involves providing comprehensive administrative support to attorneys, managing schedules, client matters, and practice-related projects while ensuring high-quality client service.
Law Practice
Responsibilities
Maintains detailed calendars displaying appointments, deadlines, travel schedules, and conference calls. Proactively tracks important dates to ensure timely completion of key tasks
Provides professional relationship management with external and internal clients. Serves as a direct point of contact for telephone calls, emails, and in-person inquiries. Exercises sound judgment when screening communications, facilitating effective follow-up and high-quality client service
Creates and maintains client/matter lists and communication lists. Maintains contacts in Outlook and Salesforce
Manages both paper and electronic files in compliance with the firm’s records management policies, ensuring confidentiality and accuracy. Creates and maintains working files and binders as requested. Utilizes firm-provided software to accurately store email messages and maintain and retrieve files
In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters
Utilizes firm-designated workflow software to open and close matters. Processes and tracks conflict reports. Prepares engagement letters. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firm’s data security policy
Creates, edits, proofreads, and finalizes complex and practice specific legal and administrative documents, forms, and correspondence, ensuring accuracy and completeness
Engages in active coordination of practice-related projects such as practice group meetings and initiatives, client or industry research, and event planning. Interprets objectives, designs project timelines, and ensures that deliverables align with the firm’s expectations
Supports attorneys’ efforts to maintain client relationships. Coordinates pitch materials, tracks leads, updates contact databases, and arranges key client meetings. Assists with social media or targeted outreach
Partners with other administrative departments (Billing, Marketing, IT, Office Services) to assemble critical information, coordinate billing tasks, and maintain client satisfaction
Coordinates creating trial binders, arranging depositions, managing exhibits, and liaising with court reporters and opposing counsel. Assists with trial preparation and logistics, including preparation of witness files
Assists in all phases of a matter from case inception through trial or resolution. Coordinates management of case documents, including organization, review, and production of documents
Assists with the preparation of court filings assembles exhibits and appendices
Books and coordinates logistics and orders with court reporters. Assists with all pre-deposition logistics (travel, food, building security, printing, etc.). Assists with depositions, including preparation of witness files, exhibits, notices, and subpoenas
Upon attorney request, diligently manages attorney time, including inputting timenotes provided by attorney, editing and proofreading, and ensuring compliance with matter codes and billing guidelines. Proactively reminds attorneys of time entry deadlines and collaborates with them to ensure timely submission. Collaborates with attorneys to finalize and submit time daily
Collaborates with Client Account Manager, Pricing Team, and attorneys to respond to client requests for budgets, projections, costs incurred, and related reports
Collaborates with Client Account Specialist or Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and performing final proofing and sending out final invoices. May assist with collection efforts. Coordinates client, matter, and timekeeper inquiries
Prepares expense reimbursements, reconciles travel expenditures, arranges for payment of invoices, and prepares check requests as needed
Books travel (domestic and international) through designated travel providers, considering attorney preferences, cost guidelines, and itinerary efficiencies
Organizes in-person or virtual conferences, meetings, meals, seminars, and client events, including making reservations, sending invitations and tracking attendees, booking conference rooms, catering arrangements, confirming audio/video logistics, and final follow-up
Thoroughly organizes itineraries, prepares comprehensive travel documents, and disseminates meeting agendas or background information in advance. Prepares and disseminates both hard-copy and electronic materials
Works proactively and efficiently to free attorneys from administrative burdens, allowing them to focus on core legal tasks. Anticipates attorneys’ needs by outlining upcoming deadlines, preparing relevant background materials, and prioritizing tasks
Communicates professionally and courteously with clients, external counsel, and vendors, upholding a polished firm image
Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. May participate in departmental projects designed to streamline workflow and/or resolve issues. Proactively supports the firm’s strategic initiatives and operational improvements
Acts and assists as a proactive mentor for junior department members and new employees. Assists with training on specific firm processes, software, and procedures as requested
Qualification
Required
Minimum 3+ years' experience supporting attorneys, including partners, in a law firm or professional services environment
Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas
Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential
A strong ability to learn and adapt to new software applications and technological tools
Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced
Excellent communication skills and the ability to build effective internal and external client relationships
Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group
Must exhibit discretion, diplomacy, and professionalism in verbal and written communications
Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm
Ability to work under pressure and complete job assignments in an accurate and timely manner
Strong organizational skills and the ability to apply strong attention to detail to all levels of work
Ability to multitask, prioritize work, and meet deadlines
Uses sound decision making and judgment
Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality
Demonstrated ability to maintain positive internal and external client relationships and anticipate needs
Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling
Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills
Preferred
Bachelor's or Associate's degree in business, finance, or a related field and relevant certifications is highly preferred
Benefits
A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
Global wellness program, including free access to Talkspace and Calm apps.
Annual community service day to make an impact on your community and a birthday holiday just for fun.
Education reimbursement annually.
Dedicated Talent Development team.
Competitive annual profit-sharing contribution.
Company
Morrison Foerster
Morrison Foerster transforms complexity into advantage.
1001-5000 employees
H1B Sponsorship
Morrison Foerster has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (7)
2024 (16)
2023 (10)
2022 (21)
2021 (13)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Aaron Fountain
Partner
Aaron Rubin
Partner
Recent News
2024-04-25
bloomberglaw.com
2024-04-17
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