Colonial Williamsburg Foundation · 10 hours ago
Development Operations Specialist (Part Time)
Williamsburg, VA
Part-time
Onsite
Entry, Mid Level
2+ years expColonial Williamsburg Foundation is a private, not-for-profit educational institution that operates one of the largest museum complexes in the world. The Development Operations Specialist is responsible for providing operational and administrative support to the Development division, coordinating projects, managing purchase orders and invoices, and overseeing onboarding and offboarding processes.
Museums and Historical SitesNon ProfitTour Operator
Responsibilities
Working with department leaders, coordinating ongoing projects to ensure efficiency and collaboration across teams
Ensuring timely and accurate purchase orders, invoices, and requisitions are processed by working directly with department leads and accounts payable
Develop and maintain a high level of proficiency in the Foundation’s ERP system of record
Support the onboarding process for new hires by facilitating introductions, arranging technical and training needs, and ensuring proper office setup and access to systems and equipment
Maintain and update onboarding and offboarding workflows, ensuring completion of tasks such as Teams access, distribution lists, parking, and other setup items
Integrate a cohesive system for monitoring and updating standard operating procedures for the donor database. Build awareness and utilization of the SOP's across Development staff
Organize and document an appropriate training schedule; develop, implement, and edit to improve existing training modules
Manage the hardware/software assets of the division; assess requirements, confirm budget appropriation, coordinate and confirm delivery of assets with IT
Provide administrative support to AVPs for scheduling and communication, purchase reconciliations, summaries of departmental needs/next steps required and other support as needed for division leaders
Monitor office supplies and inventory with a lockbox vendor to ensure appropriate levels are consistently maintained
Qualification
Required
Undergraduate degree OR an equivalent combination of education, training, and/or experience
At least two years of experience relevant to the position such as experience providing administrative support at an executive level
At least 2 years of experience in a role requiring strong technical aptitude with the proven ability to navigate multiple systems
Experience with complex requisition and invoicing systems and procedures
Several years of experience using/working in Microsoft Office 365 including Word, Excel, PowerPoint, and Outlook
Exceptional organizational skills
Strong verbal and interpersonal skills, with a polished and professional demeanor with various stakeholders and diverse interest groups
Ability to manage multiple requests and deadlines in an efficient manner
Proven ability to manage multiple projects with a variety of stakeholders
Be able to work with minimal direct supervision
Understanding and adherence to discretion and information security
Trusted to manage confidential information with discretion, sensitivity, and a high degree of care
Preferred
Familiarity with fundraising, or nonprofit organizational structures, policies, and procedures
Experience managing workflows or processes in digital platforms or CRM systems (e.g., Tessitura, Salesforce, Workday, or similar)
Company
Colonial Williamsburg Foundation
Colonial Williamsburg Foundation is an outdoor museum that offers historical and archeological experiences as well as guided tours.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Cliff Fleet
President and CEO
Sani Silvennoinen
Chief Development Officer/Senior Vice President for Development
Recent News
2025-06-21
2025-03-29
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