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Lutron Electronics · 2 months ago

Administrative Assistant, Legal/Compliance Team

Coopersburg, PA

Full-time

Onsite

Mid Level

3+ years exp

Lutron Electronics is a worldwide leader in innovative lighting control and shading solutions, seeking an Administrative Assistant to support multiple Executive Team members in their Legal/Compliance team. The role involves managing executive schedules, facilitating communication between executives, and providing comprehensive administrative support.

ElectronicsEnergyEnergy EfficiencyIndustrial EngineeringInnovation ManagementLightingManufacturingSensorSmart Building

Responsibilities

Effectively manage executive schedules by anticipating needs, prioritizing to business goals, and scheduling/accepting meetings with proactive time-zone awareness

Represent executives and the company to both internal and external parties by welcoming visitors; arranging company dinners and other corporate functions; answering questions and meeting requests directed to each executive

Serve as liaison between the Legal/Compliance executives, other company executives and vice presidents to facilitate the smooth operation of the Legal/Compliance team

Provide administrative support by maintaining paper and electronic files, processing invoices and expense reports, drafting and reviewing correspondence

Arrange domestic and international corporate travel and meetings by developing itineraries and agendas; scheduling the air travel; booking other transportation; arranging lodging and meeting accommodations

Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans

Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations

Improve quality results by studying, evaluating, and re-designing processes, implementing changes

Enhance the Legal/Compliance executives’ and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Plan and execute high visibility events, such as charity functions, and corporate events

Qualification

Executive supportCalendar coordinationTravel logisticsMicrosoft Office SuiteSoftware systems experienceParalegal experienceEvent planningCommunication skills