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Excel Sports Management · 2 months ago

Executive Coordinator

New York, New York, United States

Full-time

Onsite

Mid Level

$80K/yr - $90K/yr

3+ years exp

Excel Sports Management is an industry-leading sports agency representing top-tier talent and marquee properties. The Executive Coordinator will serve as the strategic right hand to the Chief Business Officer, managing key projects and administrative responsibilities while ensuring continuity of leadership and communication in their absence.

Management ConsultingMarketingSports

Growth Opportunities

No H1B

Responsibilities

Responsible for setting the agenda, providing insights and analysis to inform strategic conversations, and capturing and ensuring action against next steps

Facilitates special strategic projects, including driving to successful outcomes

Operate at a proactive strategic level to outline overall business priorities, goals and metrics and maintain related progress updates

Lead key projects and initiatives on behalf of the Chief Business Officer, from start to finish including attending meetings, travel, internal and external communications

Run high visibility projects, ranging from operational efficiency, relationship management, M&A support, sales prospecting, team off-sites, and annual planning

Provides administrative support which includes, but is not limited to, the following:

Coordinates external and internal meetings (to include weekly & monthly calls)

Develops and maintains a record management system to streamline processes

Coordinates and books travel (flights, rental car, hotel, preparing itineraries, etc.)

Tracks expenses and submits expense reports

Provides coordination services for the sales team to include communication of key deals and updates across the group

Manages and tracks sales data and distributes reports

Assist on client related matters and marketing and consulting projects as needed

Conducts market and project research on prospective opportunities and assists in communication for senior-level executives

Works with CRM manager on management of sales tools

Coordinates annual Sales Team offsite

All other duties as assigned

Qualification

SalesBusiness developmentMicrosoft Office SuiteProject managementInterpersonal skillsPresentation skillsProactivityJudgmentDiscretionTime managementFlexibilityTeam player

Required

Bachelor's Degree required

3-4 years of experience

Proficient in Microsoft Office Suite: experience using Excel, PowerPoint or a similar platform is preferred

Ability to manage multiple projects, prioritize effectively and exercise flexibility as needed

Well-developed interpersonal and presentation skills, and the ability to relate to a wide variety of audiences, demonstrating strong written communication skills

Proactivity a must

Exceptional time-management skills and be able to execute tasks and responsibilities in a dynamic, every changing environment

Must be a flexible and reliable team player

Must be able to be highly responsive and adaptable in a fast paced growth environment

Must have the ability to demonstrate uncompromised judgment and discretion regarding interpersonal relationships