Stafford County Public Schools ยท 1 day ago
Administrative Assistant - Academic Programs 12 Month
Stafford, VA
Full-time
Onsite
Entry Level
2+ years expStafford County Public Schools is seeking an Administrative Assistant for their Department of Academics. The role involves performing general and clerical duties to support department operations, including team coordination, effective communication, and managing public inquiries with strong customer service.
EducationHigher Education
Responsibilities
Prepare purchase orders to procure travel for staff, make hotel and travel arrangements
Prepare, track, procure and distribute materials and supplies
Process and track timesheets for hourly staff and consultants (stipend, and benefits)
Keep accurate tracking records of expenditures for content coordinators
Serve as the backup for the interpreter assignment system
Performs complex and confidential administrative work in support of the assigned team
Organizes meetings, including scheduling, sending reminders, preparing meeting agendas, and organizing catering, pick up and room setup
Prepare and distribute a variety of written materials through established communication systems (e.g., newsletters, emails, websites)
Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions
Providing copy-editing and other quality check support to colleagues
Maintain accurate, accessible archives of all communications
Develop and maintain contact databases as required
Welcome and screen visitors and callers
Identifies needs of visitors and callers, addresses questions directly when possible, and triages requests to appropriate colleague
Engage in ongoing professional development relevant to position
Respond promptly and thoroughly to written and oral requests for information
Maintain a clean, neat appearance, appropriate to position
Maintain a record of appropriate attendance and punctuality
Serve as an optimal role model for students, colleagues, and the general public
Work in close harmony with colleagues, supervisors, and co-workers
Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality
Perform other related duties as required/assigned
Qualification
Required
High school diploma or equivalent required
Two (2) years of professional experience required
Demonstrate strong attention to detail in record keeping and written communication
Ability to work well with colleagues and the public
Deliver effective written and verbal communication
Manage time and tasks effectively
Consistently implement SCPS policies, regulations, and procedures relevant to office operations
Work cooperatively in a team environment to meet goals
Organize and perform work independently
Work on multiple projects while meeting all deadlines
Show sustained effort and enthusiasm in quality and quantity of work
Preferred
Coursework or certifications related to clerical duties preferred
Prior experience in clerical roles or accounting/bookkeeping preferred
Use of Google Suite including: Google Drive, Email, Sheets, Slides and some Microsoft Office systems that are still used in the county such as Word, Excel, and PowerPoint
Company
Stafford County Public Schools
Stafford County Public Schools is a dynamic, goal-oriented learning community.
1001-5000 employees
H1B Sponsorship
Stafford County Public Schools has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageLeadership Team
Dave Mirra
Chief Technology Officer
Jay Cooke
Chief Technology Officer
Recent News
Company data provided by crunchbase