University of Houston · 2 months ago
Assistant Business Administrator - University Libraries
Houston, TX
Full-time
Onsite
Mid Level
$43K/yr - $49K/yr
3+ years expThe University of Houston is looking for an Assistant Business Administrator for their University Libraries. This role involves assisting with budgetary, financial, personnel, and administrative functions, ensuring compliance with guidelines, and training departmental staff.
E-LearningEducationUniversities
Responsibilities
Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority
Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers
Administers personnel and payroll activities to include reconciliation of payroll records and salary reallocation process
Assists department staff with personnel issues and maintains personnel files
Participates in the development of the annual budgets
Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures
Supervises support staff and student workers as assigned in the central business office and/or Dean's Office
Develops and maintains informational databases for the college
Represents the college on behalf of the Business Administrator as required
Performs other job-related duties as assigned
Processes financial documents including, but not limited to, Peoplesoft vouchers and requisitions and Concur travel requests and expense reports
Assists in creating and reviewing contracts for the Libraries and maintains spreadsheets and all documentation related to contracts
Trains and supervises 1-2 staff members and/or students in financial and administrative functions
Helps provide guidance to Libraries employees on business operations and related policies and procedures
Interprets, reviews, and updates departmental procedures to ensure compliance with University policy
Monitors a shared email account for the Libraries finance team and collaborates with them to manage requests and inquiries
Assists College Business Administrator in preparing reports as needed
Serves as the finance team’s point of contact in the absence of the College and Department Business Administrators
Assists with, and may complete, cost center verifications
Deposits checks and creates journals for online cash deposits
Researches and corrects reconciliation discrepancies in reallocations and journal vouchers
Performs other job-related duties as assigned
Qualification
Required
Experience with finance and administration processes, specifically procurement and purchasing
Experience supervising and/or training
Exceptional organizational and time management skills
Precise attention to detail and excellent verbal and written communication skills
Ability to manage multiple competing priorities
Capacity to be an effective team member and to work independently
Commitment to providing excellent customer service
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline
Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed
Requires a minimum of three (3) years of directly job-related experience
Preferred
Experience with Peoplesoft Finance
Experience completing travel requests and expense reports in Concur
Experience creating or reviewing contracts and purchase orders
Company
University of Houston
The doctoral degree-granting and largest university of the University of Houston system.
5001-10000 employees
H1B Sponsorship
University of Houston has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (107)
2024 (76)
2023 (80)
2022 (42)
Funding
Current Stage
Late StageTotal Funding
$9.3MKey Investors
National Institute for Innovation in Manufacturing BiopharmaceuticalsUS Department of EnergyCancer Prevention and Research Institute of Texas
2024-04-09Grant
2023-10-05Grant· $2M
2018-09-19Grant· $4M
Leadership Team
Arthur Conklin
Professor Emeritus
Brené Brown
Huffington Endowed Chair + Research Professor
Recent News
2025-12-04
2025-10-25
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