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Apogee Enterprises, Inc. · 8 hours ago

Executive Administrator

Minneapolis, MN

Full-time

Onsite

Senior Level, Lead/Staff

$85K/yr - $120K/yr

15+ years exp

Apogee Enterprises, Inc. is seeking a high-performing Executive Administrator to support the Chief Executive Officer and other executives. The role involves providing administrative support, managing schedules, organizing meetings, and ensuring the smooth operation of the corporate office.

Building Material

Responsibilities

Support for the CEO office, including Board of Directors

Focus on support of the CEO’s day-to-day needs, efficiently and confidentially handling business requirements

Partner with CEO to anticipate needs, exercise judgement, and understand business functions

Support the CEO, Board of Directors, Executive Committee, Business Segments, and the company in a professional, strategic, and knowledgeable manner

Maintain the CEO's calendar; carefully manage and tactfully handle necessary changes

Arrange for small and large meetings for the CEO, coordinate spaces, food, materials, and other needs

Make all necessary travel arrangements

Coordinate and manage annual corporate calendar per the designated operating rhythm in liaison with Finance and Investor Relations

Generate, compose, prepare, and distribute CEO correspondence and reports

Screen CEO phone calls and handle as appropriate

Support CEO with community service commitments and responsibilities

Process Director reimbursement of expenses

Interface closely with Directors; facilitate arrangements for meetings, arrange travel, transportation and rooms, as needed

Coordinate interviews for Director candidates and high-level executive candidates; arrange travel

Support For Other Assigned Executives

Provide day-to-day support of other assigned executives, including the CFO

Assist the CFO with calendar and needs; carefully manage and tactfully handle necessary changes

Make all necessary travel arrangements and prepare expense reports

Arrange for small and large meetings for the CFO and finance team, coordinate spaces, food, materials, and other needs

Corporate Office

Oversee the smooth day-to-day function of the corporate office, ensuring a well-organized, efficient, and professional work environment

Primary point of contact with the building management for needs, repairs, requests for the office

Responsible for office furniture and décor, manages vendors providing these services

Provide oversight of office supplies, equipment and monitor inventory and budget for office expenditures

Manage and oversee event planning for the corporate office

Foster a positive, inclusive, and collaborative office culture

Other duties as assigned

Qualification

Microsoft Office SuiteConfidentialityOrganizational skillsCommunication skillsLeadership experienceProblem solvingTime managementWeb conferencingVideo conferencingTeam player

Required

Bachelor's degree in Business Administration, Management, or related field is desired

Minimum of 15 years administrative or executive support experience with increased responsibility, with at least 5 years supporting C-Suite or senior executives

Unquestionable confidentiality, integrity, and judgement are key aspects of this role

Strong administrative, organizational, problem solving, time management, leadership skills, and the ability to multi-task and prioritize required

Skilled communicator with exceptional skills in oral and written communication

Professional, friendly demeanor, flexibility with work assignments, and the ability to be a team player with co-workers in the corporate office as well as those in the business segments

Capable of quickly gaining working knowledge of the Company, the Board of Directors, and the business segments within Apogee Enterprises, Inc

Intermediate to advanced skills utilizing Microsoft Office Suite

Strong knowledge and skills utilizing web conferencing and video conferencing applications

Demonstrated track record of improving processes