Phillip Jeffries Ltd · 2 months ago
Finance Operations Manager
Fairfield, NJ
Full-time
Hybrid
Mid, Senior Level
$95K/yr - $105K/yr
5+ years expPhillip Jeffries Ltd is a global luxury brand offering wallcoverings to designers and architects. They are seeking a Finance Operations Manager to lead key accounting functions, ensure financial integrity, and cultivate a culture of excellence within the team.
Product Design
Responsibilities
Ensuring all banking transactions are recorded promptly and accurately, with monthly reconciliations completed in our accounting system
Supporting the preparation of accounts receivable and payable journal entries for month-end close, enabling clear and reliable financial reporting
Conducting monthly reviews of AR and AP aging to ensure completeness and proactive management. Following established processes to facilitate timely month-end closings, while assisting in the optimization of Days Sales Outstanding and Days Payable Outstanding
Performing monthly reviews of key general ledger accounts to confirm accuracy, completeness, and appropriate classification
Overseeing the filing and tracking of duty drawback claims to ensure timely recovery and full compliance with customs regulations
Reviewing weekly vendor payments for our U.S. entity to ensure accuracy, timeliness, and alignment with our commitment to excellence
Following established disbursement protocols to guarantee prompt and seamless payments
Reviewing and approving claim credits over assigned limit, ensuring all documentation meets company standards and policy compliance
Evaluating client requests—such as waivers and new customer forms—to confirm all necessary approvals and documentation are in place
Enforcing and maintaining our Travel and Entertainment policy through diligent auditing and compliance monitoring
Overseeing internal controls for expenditures to ensure adherence to company policies and financial discipline
Monitoring and reporting on customer credit limits in accordance with established guidelines, supporting responsible growth and risk mitigation
Partnering with cross-functional teams to achieve shared business goals
Coaching and guiding the AR and AP team to meet performance targets through structured feedback and ongoing support
Setting clear expectations and measurable goals to drive team success
Supporting recruitment efforts and providing hands-on training and mentorship to new and existing team members
Communicating effectively with customers, vendors, internal stakeholders, and executive leadership to ensure alignment and transparency
Investing in your own development as a manager through continuous learning and professional growth
Supporting the implementation of accounting-related projects and participating in status meetings
Applying project management best practices to ensure timely, on-budget delivery
Communicating progress clearly to stakeholders and helping define team roles for smooth execution
Leading user training during rollouts and identifying opportunities to enhance AR and AP processes
Qualification
Required
Bachelor's degree in Finance, Accounting, Business Administration, or a related field
Minimum of 5 years of progressive experience in accounting or financial operations, including direct oversight of Accounts Payable, Accounts Receivable, and General Ledger functions required
Atleast 3 years in a managerial or leadership role, with proven ability to guide teams and drive operational excellence required
Strong understanding and application of general accounting principles and financial best practices
Demonstrated experience supporting internal and external audits and implementing effective internal controls
Benefits
Annual bonus opportunity to reward your performance
Cost of Living increases that honor your growth and commitment
Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required
Comprehensive medical coverage with employee premiums as low as $40 per month
Coverage options for spouse, domestic partner, civil union partner, and family
Health Reimbursement Account (HRA) to offset medical expenses
Prescription, dental, and vision coverage to support whole-person wellness
Flexible Spending Accounts (FSAs) for healthcare and dependent care
Employee Assistance Program that supports your mental, financial, and physical well-being
Pet insurance for your four-legged companions
18 paid personal days each year to relax, recharge, or travel
Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve
Additional paid time off during our annual company closure between Christmas and New Year’s
Earn extra paid time off by completing your annual wellness physical
Up to three paid days each year to give back through volunteer work
Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success
Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
Access to Working Advantage with discounts on travel, entertainment, and everyday purchases
Company
Phillip Jeffries Ltd
Phillip Jeffries Ltd is a design company specializing in grasscloth wallcovering and natural wallcovering services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jeffrey Bershad
C.E.O.
Company data provided by crunchbase