Massachusetts Convention Center Authority · 2 months ago
Legal Assistant to the Legal Department
Boston, MA, US
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $95K/yr
5+ years expThe Massachusetts Convention Center Authority (MCCA) is seeking a Legal Assistant to provide advanced administrative and operational support to the General Counsel and legal department. The role involves coordinating appointments, managing confidential information, and ensuring compliance with legal standards while working independently on various tasks.
Event ManagementEventsHospitalityTrade Shows
Responsibilities
Provides administrative and logistical support to the General Counsel and the Legal Department including but not limited to receiving and screening calls, arranging conference calls, receiving visitors, coordinating and scheduling meetings, preparing agendas and confidential correspondence, reserves and prepares conference rooms and handles other special projects as assigned
Provides administrative support to the General Counsel and Legal Department related to the MCCA’s Designer Selection Board including but not limited to meetings, scheduling vendor and contractor interviews, initiates posting to MCCA website and prepares invoices for MCCA Designer Selection Panel members’ services, preparing and assisting with all procurement correspondence including but not limited to contract award letters, notice to proceed letters, rejection letters. etc
Provides IT assistance when requested on formatting, editing, and typing documents
Obtain, track and file MCCA and Show Event insurance certificates
Reads and routes incoming mail. Locates and attaches appropriate files to correspondence to be answered by Legal
Tracks all public records requests and works with MCCA attorneys to ensure compliance with the Massachusetts Public Records Law deadlines
Processes all legal invoices through the MCCA’s Business Central finance system
Schedules, coordinates, and prepares for MCCA Board of Directors Meetings, including preparation of confidential correspondence, presentations, reports, agendas, notices, and resolutions
Assists with all aspects of Board of Directors, and miscellaneous subcommittee meetings and works with MCCA attorneys to ensure compliance with the Open Meeting Law
Acts as coordinator for executive meetings to ensure all needs are communicated to proper personnel
Acts as Liaison between the MCCA and the Members of the Board and/or other MCCA Staff
Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records in accordance with the applicable, rule, policy, regulation and statute
Assembles claims and investigatory materials and files same with insurance broker
Conducts research, compiles statistical reports, confidential correspondence, and other complex documents
Works independently on special projects as needed
Develops a comprehensive knowledge and understanding of the Authority’s locations and business activities
When appropriate, attends Board Meetings and department staff meetings; takes, transcribes, and distributes meeting minutes
Maintains Authority Minute Books and filings
Maintains Authority Briefing Book for onboarding new MCCA Board Members
Distributes materials to MCCA Board via email, Teams Meetings and utilizing the project management tool, Basecamp
Initiates Financial Management System process
Organizes and maintains department file systems and files correspondence and other records
Coordinate the necessary coverage and support to maintain a smooth office operation as well as assist in training other support staff, including temporary workers, as needed
Delegates work to office clerical personnel as needed
Analyzes and organizes office operations and procedures such as filing systems, requisition of supplies, and other clerical services to maximize productivity
Evaluates and makes recommendations concerning effectiveness and cost efficiency of automated equipment
Maintains and updates office attendance utilizing attendance system for Executive Office as needed
Performs other duties as assigned
Qualification
Required
Minimum of 5-10 years of relevant experience supporting high-level executives in a confidential environment; some of this experience may be substituted with post-secondary education or certification (e.g., Bachelor's degree, paralegal certificate)
Strong organizational skills, discretion, and ability to manage multiple tasks under pressure
Detail-oriented, team-oriented, and able to communicate effectively at all levels
Preferred
Experience with public boards or state/local government preferred
Company
Massachusetts Convention Center Authority
Massachusetts Convention Center Authority manages tradeshows, events and conventions that maximize the investment return for businesses.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Michael Esmond
Chief Financial Officer
Robert Noonan
Chief Information Security Officer
Recent News
2026-01-20
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