UTMB Faculty Group Practice · 2 months ago
Program Manager (Ob/Gyn Publications - Galveston)
Galveston, Texas, United States
Full-time
Onsite
Senior Level
5+ years expUTMB Faculty Group Practice is part of UTMB Health, focused on delivering competent and compassionate clinical care. The Program Manager is responsible for overseeing operational and financial management of assigned programs, ensuring compliance with regulatory requirements, and supporting research initiatives within the OB/Gyn and Pediatrics departments.
Hospital & Health Care
Responsibilities
Oversees the post-award administration for all grants and contracts from award set-up to close-out. Responsibilities include but are not limited to developing and implementing internal operating procedures and assists with monitoring grant budget and expense activities; including reporting, proper documentation billings/receivables, collection of cash, award close outs and financial reporting to sponsors
Ensures compliance with regulatory grant and contract requirements and collaborates PIs and other internal and external stakeholders to ensure all post-award activities are processed appropriately
Supervises post-award staff; evaluates performance, provides mentoring and coaching, and supports employee development to ensure high-quality service and compliance with applicable policies and procedures
Assists in the strategic development of research within supported Departments by identifying funding opportunities as available
Acts as a liaison between the Department, PI(s), funding agency, and GCA for post-award activities
Prepare and monitor monthly and quarterly reports reflecting comparison of Time & Effort entries, budgeted effort, and salary funding sources; meet and review with PIs monthly
Collaborates with principal investigators to complete and submit progress reports
Review and make recommendations on proposed budget changes in order to determine whether such changes are permissible under the terms of the grants or contracts
Monitor, review, and supervise time and effort reporting and certification
Under direction of PI may draft various communications with Sponsor and/or regulatory documents to be sent to the Sponsor
Coordinate and monitor research activities and procedures to ensure compliance with appropriate regulations relating to grants and contracts
Process HCM funding forms and oversee time and effort reports for research faculty and staff. Responsible for oversight of effort reporting on research accounts
Ensure cost sharing is properly federal, state, and institutional policies. Monitor and analyze fiscal controls and troubleshoot issues and/or problems on accounts - project. Meet with Principal Investigators within the departments to facilitate and support their research endeavors
Advise Departmental Administrator, Principal Investigators, and staff on fiscal responsibilities and project timelines. Oversee and reconcile revenue and A/R balances on accounts monthly. (perform financial audits at fiscal year end and project period end to ensure proper close-out of all accounts')
Perform complex accounting assignments and financial analysis, in a busy, highly functional environment
Create special ad hoc reports using various system application tables; HCM, FMS, Grants Module, Lightning, and ECRT; data extractions are used for the development of statistical analysis
Interpret and understand institutional financial systems and develop reports to utilize the data to perform statistical analysis and assess expense and revenue trends related to Restricted (grant/contracts), E&G, MSRDP, Other Designated accounts
Provide financial information which enables senior management to make informed long-term and short-term decisions
Perform and oversee fiscal adherence to multiple fund groups in all departments and centers
Review the funding source for new hires, ensuring that funding is accurate, and accounts are set up appropriately
Review and approve departmental purchase orders, requisitions, travel reimbursements, expense and budget pool transfers
Resolve outstanding encumbrance issues
Assists with the development and financial management of departmental budgets during budget planning
Work with administration on revenue projections for both clinical and grant related revenue
Assist in the loading and reconciliation of the final approved budget by the SOM
Edits, submits, archives, and reports on manuscripts and other material used in publications related to medical research
Works with authors to ensure proper reference citation, primarily via electronic reference management software (EndNote) related to publications. Editorial?
Collaborates with stakeholders to edit, configure, and print posters and other media as needed
Reconciles faculty publication records between CVs and UTMB Research Profiles to ensure data accuracy and integrity
Qualification
Required
Bachelor's degree from an accredited university or equivalent
5 years of experience in program management
Company
UTMB Faculty Group Practice
The University of Texas Medical Branch (UTMB) Faculty Group Practice (FGP) is comprised of over 950 faculty physicians and advanced practice providers who drive UTMB’s mission of improving health by delivering innovative education and training, pursuing cutting-edge research, and providing the highest quality patient care.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase