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Circet USA · 2 months ago

Administrative Assistant - Staffing

US-MI-Southfield

Full-time

Onsite

New Grad, Entry Level

Circet USA is the leading provider of Network Services in North America, specializing in engineering and construction services for telecom and utility sectors. They are seeking a detail-oriented Administrative Assistant to support document digitization and improve document accessibility while ensuring secure handling of records.

ConstructionInfrastructureTelecommunications

Responsibilities

Collect, organize, and prepare physical documents for scanning

Scan, name, and file documents in accordance with customer’s naming conventions and retention policies

Verify the accuracy and clarity of digitized files

Maintain customer’s file management systems

Ensure confidentiality and data security of sensitive information

Track and report progress on digitization project

Provide support to other departments by retrieving archived files when needed

Collaborate with IT or records management teams to improve scanning workflows and systems

Perform other administrative duties as assigned

Qualification

Document digitizationScanning equipmentDocument management softwareMicrosoft OfficeAttention to detailOrganizational skillsConfidential information handlingVerbal communicationWritten communication

Required

High school diploma or equivalent; Associate degree preferred

Previous experience in an administrative or clerical role is mandatory

Basic knowledge of scanning equipment and document management software

Strong attention to detail and organizational skills

Proficiency in Microsoft Office (Word, Excel, Outlook) and basic file management

Ability to handle confidential information

Proactive and self-starter with good verbal and written communication skills

Comfortable working independently and managing repetitive tasks

Ability to sit or stand for extended periods and light lifting of documents or boxes

Preferred

Associate degree preferred

Benefits

Medical, Dental, and Vision insurance

Digital Health & Wellness Support

Critical Illness, Accident, & Hospital Insurance

Short-term & Long-term disability

Group term & Voluntary life insurance

Flexible Spending and Health Savings Accounts

Paid Time Off & 401K

Company Discount Website

Company

Circet USA

Circet USA is a network services provider, with tailored services including the design, engineering, construction. It is a sub-organization of Circet.

Founded in 2022