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Missouri Southern State University · 2 months ago

Assistant Registrar

Joplin, MO

Full-time

Onsite

Mid, Senior Level

3+ years exp

Missouri Southern State University is seeking an Assistant Registrar to oversee critical functions related to degree audits, federal regulation reporting, and front office operations. The role includes supervisory responsibilities and collaboration on departmental decisions, ensuring compliance with federal reporting requirements and leading training initiatives.

Higher Education

H1B Sponsor Likely

Responsibilities

Serves as the Degree Works and Student Educational Planner (SEP) manager with oversight for degree audit and SEP programming, maintenance, upgrades installation, troubleshooting, in collaboration with the IT department

Ensures degree audits accurately reflect major requirements published in the catalog

Serves as the supervisor for the front office staff and oversees front office operations

Current front office staff are the Records & Administrative Assistant, Student Records & Processing Assistant, and the Transcript Evaluator & Administrative Support positions

Collaborates with the Registrar on major departmental decisions including the budget, hiring, onboarding, training, evaluation, supervision, and discipline

Ensures accurate submission of federal required reports such as Enrollment, Graduate Only, and Gainful Employment reports, in addition to DegreeVerify reports using the National Student Clearing House

Leads the departmental training for faculty, staff, and students

Training includes Advisor training, UE 100 presentations, and FERPA training for students who work with student educational records

Creates, maintains, and publishes department relevant user guides

Oversee the student Enrollment Confirmation procedures

Assists with organizing commencement ceremonies with specific responsibilities for organizing volunteers for the ceremonies, assist with commencement program booklet, and oversee Grad. Expo

Attend and assist with Academic Achievement award ceremonies

Leads the department’s duties associated with Athletic Academic Eligibility Certification and Progress toward Degree (PTD) processes

Retrieves and sends out academic probation, academic suspension, and 'Did not graduate' notifications

Promptly responds to requests for information under the Solomon Act, Missouri Sunshine Law open records requests, and other educational records requests such as disseminating MOSO CAPS student’s midterm and final grades to their high schools

Collaborates with the Registrar in establishing and facilitating departmental on-going assessments and strategic planning goals

Leads the department’s Cocurricular assessment (CCA) efforts

Assists with processing academic petitions, graduation checklists, degree conferrals, and transfer articulations as needed

Identify and recommend areas of growth and improved opportunities, reduce inefficiencies and practices that negatively impact student success and retention

Facilitates the implementation of industry best practices in securing and maintaining the confidentiality of student records

Serves as backup to the Registrar for Banner End-of-Term processing, registration setup, curriculum maintenance, and other duties or functions

Participates in student development, institutional retention, and graduation efforts through individual effort and collaborations with other academic and student support offices

Stay abreast of changing institutional information including admission requirements, new programs, and other policies and procedures

Maintain competency and professional currency through self-directed professional reading, professional association memberships, attendance at conferences, workshops, institutional, and departmental professional development programs

Serves on institutional committees as a representative of the department or as requested by other departments to meet institutional needs

The scope of the job may require some evening and weekend work

Contributes to the overall success of the departmental and institutional mission, by performing other duties and responsibilities as assigned

Qualification

Degree WorksSIS experienceFederal reportingSupervisory experienceMicrosoft OfficeEllucian BannerNCAA regulationsCommunication skillsOrganizational skillsTeam collaborationProblem-solving

Required

Bachelor's degree from an accredited four-year institution required; Master's preferred (or equivalent combination of education, training, and experience from which comparable skills can be acquired)

Minimum of three years of full-time experience in higher education with demonstrated progressive increase in responsibilities in diverse areas

Demonstrated experience in using technology applications related to academic and/or admissions records including SIS and degree audit tools

Demonstrated experience with teaching, training or presentations before groups of people

Experienced user of Microsoft Office applications such as, Word, Teams, Word, PowerPoint, and Excel

Must have a valid Driver's License and the ability to meet the University's insurance requirements for driving university vehicles

Detail-oriented with excellent interpersonal, verbal, and written communication skills

Strong organizational and management skills, with a strong sense of self-efficacy

Ability to lead, delegate, supervise, give, and receive feedback or criticism, address performance issues, and issue disciplinary measures when appropriate

Ability and willingness to calmly and effectively address sensitive inquiries, distressing situations, demanding complaints, and defuse tense situations

Ability to collaborate effectively with other leaders and administrators

Ability to work in a positive team-oriented manner with a variety of people (students, faculty, administrators, staff, vendors and members of the public)

Ability to maintain high ethical standards, adhere to FERPA standards, and maintain appropriate confidentiality with work-related and personnel information, and decisions

Ability to self-regulate under stressful situations and effectively manage intrapersonal and interpersonal interactions and emotions

Ability to confidently train and present effectively complex topics to small or large groups of students, faculty, staff, and the public

Ability to work in a fast-paced environment while being patient, thorough and accurate with information

Ability to gather, synthesize, analyze, interpret, and report on complex topics

Ability to skillfully adapt to ever-changing departmental and institutional changes in policies, procedure, rules, and regulations

Ability to use logic, critical-thinking, rationality, objectivity, common sense, to solve complex problems, champion change, and make well-informed and tough decisions

Ability to be objective, fair, and consistent in applying rules, regulations, and exceptions

Ability to apply advanced mathematical concepts in various situations, and deal with abstract and concrete variables

Preferred

Experience with Ellucian Banner or other Higher Education Student Information Systems, Degree Works, National Student Clearing House reporting, or other external regulated reporting

Minimum Of One Year Of Supervisory Experience

Knowledge of or familiarity with NCAA, Division II academic eligibility rules and regulations

Familiarity with federal and state rules and regulations regarding Higher Education processes

Company

Missouri Southern State University

Missouri Southern State University is a school in Joplin.

Founded in 1937

Joplin, Missouri, USA

1001-5000 employees

http://www.mssu.edu/

H1B Sponsorship

Missouri Southern State University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (6)

2024 (6)

2023 (7)

2020 (7)