Toyota Research Institute · 2 months ago
Executive Business Partner
Los Altos, CA
Full-time
Onsite
Senior Level, Lead/Staff
$180K/yr - $270K/yr
10+ years expToyota Research Institute (TRI) is dedicated to improving the quality of human life through innovative tools and capabilities. They are seeking an Executive Business Partner to support the SVP of Robotics, blending the roles of an executive assistant and a strategic partner to ensure effective communication and alignment within the organization.
Artificial Intelligence (AI)AutomotiveConsumer ResearchMachine LearningProduct Research
Responsibilities
Serve as a trusted thought partner and gatekeeper, consistently demonstrating deep understanding of executive and organizational priorities in a changing environment
Manage critical matters with a high level of confidentiality, discretion, and good judgment
Anticipate executive needs and act as an extension of executive across their team and the wider organization
Filter requests and prioritize challenging demands, ensuring the SVP’s time is focused on the highest value initiatives
Operate independently in a fast-paced environment, identifying potential obstacles and finding and implementing solutions
Build and maintain positive relationships across the organization and externally, with particular focus on collaboration with other EAs, HRBPs, and the Chief of Staff
Understand organizational policies, cultural differences, and procedures vital to ensure appropriate decision-making protocols are followed; advise and mentor others on protocols
Proactively seek alignment between leadership priorities and team execution, ensuring transparency on goals and outcomes among the teams
Support development and monitoring of organizational strategy, quarterly/annual planning, and cross-functional initiatives
Proactively identify gaps, risks, and opportunities for improved organizational performance and recommend solutions
Manage calendars across multiple time zones, resolving scheduling issues in a proactive, forward-thinking manner
Plan, coordinate, and run complex division-wide events and coordinate VIP visits
Arrange highly detailed domestic and international travel
Process expense reports and create purchase requisitions as required
Work with the TRI Communications Team to help produce and coordinate press, media, speaking engagements, and logistics as required
Draft and prepare documents and correspondence for internal meetings and communications, board meetings, and external engagements as required
Perform additional duties as assigned and complete ad hoc projects as required
Some travel may be required
Qualification
Required
Bachelor's degree or equivalent experience
10+ years of related experience required in working in an executive assistant role supporting Executive Team/C-Level executives
Proficient in Google Suite (Calendar, Drive, Docs, Sheets, Meet, Chat, Forms) and Microsoft Office (Outlook, Word, Excel, PowerPoint), as well as the ability to seamlessly maneuver between various cloud-based video conferencing, messaging, and other applications (Zoom, MS Teams, Slack, Workday) as required
Experience planning, managing, and driving large-scale events
Ability to communicate effectively and professionally
Ability to influence others, handle conflict appropriately, and know when to delegate issues upward
Ability to occasionally work flexible hours as instructed by the needs of the business/time zones
Preferred
High-tech industry experience is a plus
Benefits
401(k) eligibility
Various paid time off benefits, such as vacation, sick time, and parental leave
Annual cash bonus structure
Company
Toyota Research Institute
Toyota Research Institute is an R&D enterprise with an initial focus on artificial intelligence and robotics.
201-500 employees
H1B Sponsorship
Toyota Research Institute has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2020 (7)
Funding
Current Stage
Growth StageLeadership Team
Gill Pratt
CEO
Phillip Zackler
Chief Operating Officer and General Counsel
Recent News
2025-12-18
Company data provided by crunchbase