Massachusetts Institute of Technology · 2 months ago
Administrative Assistant II, Event Operations
Cambridge, MA
Full-time
Onsite
Mid Level
3+ years expMassachusetts Institute of Technology is seeking an Administrative Assistant II for Event Operations to provide complex event operations and administrative support to the Alumni Relations Event and Class Connections teams. The role involves managing event inventory, monitoring budgets, staffing events, and serving as a resource for alumni and staff.
EducationHigher EducationUniversities
Responsibilities
Provide complex and varied event operations and administrative support to the Alumni Relations Event and Class Connections teams
Ensuring the MIT Alumni Association’s (MITAA) successful delivery of more than 100 events each year
Maintaining and deploying event inventory
Monitoring budgets
Maintaining team websites
Providing event planning and logistical support
Staffing MITAA events
Serving as a frontline resource for alumni and staff, offering guidance and directing inquiries appropriately
Qualification
Required
High school diploma or equivalent
a minimum of three years of administrative, office, or related experience
strong organizational and administrative skills and excellent attention to detail
ability to manage multiple projects in a fast-paced environment
demonstrate proactive problem-solving ability, composure under pressure, and excellent interpersonal and communication skills
ability to work independently and collaboratively in a service-oriented environment
proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Zoom
willingness to learn FileMaker Pro, the Encompass Suite of online event tools, and Advance
a valid driver's license to operate a golf cart safely and responsibly
be able to lift and move objects up to 30 pounds regularly
Preferred
Bachelor's degree
Company
Massachusetts Institute of Technology
Massachusetts Institute of Technology is a research university that conducts research and offers educational courses.
5001-10000 employees
H1B Sponsorship
Massachusetts Institute of Technology has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (275)
2024 (202)
2023 (197)
2022 (201)
2021 (148)
2020 (131)
Funding
Current Stage
Late StageTotal Funding
$1.11BKey Investors
US Department of EnergyAlfred P. Sloan FoundationMassachusetts Life Sciences Center
2023-08-15Grant
2021-01-01Grant· $1.5M
2020-01-30Grant· $0.07M
Leadership Team
Carlos Botelho de Paula Filho
Chief Technology Officer at Center for Collective Intelligence (CCI)
Gaspare LoDuca
Vice President for Information Systems & Technology and CIO
Recent News
Government Technology US
2026-01-07
2026-01-07
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